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District and County Clerk

Description of Office 

 
District Clerk
The district clerk has a duty to keep the records of the district court safe and properly arranged. The district clerk must, among other things record the acts and proceedings of the district court, enter all judgments of the court under the direction of the judge, record all executions issued and the returns issued on the executions, administer child support payments, administer trust accounts for minors ordered by the courts keep an index of the parties to all suits filed in the court, and make reference to any judgment made in the case and keep an account of all funds collected by the office, including fines and fees, and determine the amount due to citizens who serve on a jury in district court.
 
 
County Clerk
The county clerk administers all the county and state elections unless the commissioners’ court has transferred those duties to the tax assessor-collector or a county election administrator. The county clerk may contract with local political subdivisions to conduct their elections. The county clerk conducts the primary early voting and, at the party’s request, may contract to conduct the general primary and the runoff primary elections.
 
The county clerk also serves as clerk of the court for all misdemeanor county, criminal and civil courts including commissioners’ court and probate court; maintaining the official records of the courts they serve.  The county clerk records the acts and proceedings of each of these courts, entering all judgments, recording all executions issued and the returns issued on the executions as applicable, and administers trust accounts for minors and registry accounts; additionally, the clerk must keep an index of the parties to all suits filed in the court, and make reference to any judgment made in each case.  As clerk of the county courts, the county clerk collects and is responsible for money paid in court costs, fines and fees and for the payment of juror fees. 
 
The clerk is the custodian of all county records including birth, death, cattle brands, hospital liens, deeds, deeds of trust, liens, Certificates of Release or Discharge from Active Duty (DD 214), and a variety of other important records both public and non-public. The county clerk also issues and maintains marriage licenses and records assumed name certificates.
 
In Texas counties with a population of fewer than 8,000, unless there has been a special election, the county clerk also serves as the district clerk, assuming all constitutional and statutory duties of the district clerk, along with those of county clerk.
 
As with all elected county officials, both the county clerk and the district clerk have ultimate authority over the operations of the office, including the authority to hire and fire personnel and direct their daily activities. Both the county clerk and district clerk also have authority to determine how to use all other resources allocated to the office during the budget process.
 
For more complete information about the duties of a district clerk, county clerk and other county officials, click here.
 

Education Requirements

 
Coordinating body
County & District Clerks Association of Texas
 
 
Contact
 
Hon. Diane Hoefling
President County & District Clerks Association
Moore County District Clerk
715 S. Dumas Ave., Room 109
Dumas, TX 79029
 
Hon. Heather Hawthorne
Vice President County & District Clerks Association
Chambers County Clerk
P.O. Box 728
Anahuac, Texas 77514
Phone: (409) 267-2421
 
 
The vice president of the County and District Clerks Association is the contact for clerks hours. This position rotates on a yearly basis at their annual conference.
 
Programs that qualify
Any approved by the Education Committee of the County and District Clerks Association.
 
Filing for credit
Certification forms are made available at each approved program. Certification forms must be returned to the second vice president of the association by either the sponsoring party or the attending clerk.
 
Continuing education requirements
County and district clerks are required to attain 20 hours during each calendar year that begins after election or appointment, including at least one hour regarding registry funds handled under Chapter 117, Local Government Code, and at least one hour regarding fraudulent court documents and fraudulent document filings.
 
Legal source
Government Code, Section 51.605
 

Open Government Training Information

Elected and appointed public officials are required by a state law to receive training in Texas open government laws. For more information on this training including free video training courses, check out The Office of the Attorney General website.
 

County Official Organizations

The Texas Association of Counties serves as the umbrella organization for various independent county official organizations in Texas. These organizations serve as an important resource for county officials for information, networking and advocacy.
 
Here you will find links to these organizations' websites which provide information on annual conference dates, leadership information and more.