New Treasurers' Seminar

December 11 - 14, 2018

Embassy Suites San Marcos Hotel
1001 E. McCarty Lane
San Marcos, TX 78666

Newly elected county treasurers from around the state gather for this all-important conference—an essential step in preparing to take the oath of office in January.

Overview
The New Treasurers Seminar will cover the basic core duties of the office of county treasurer, examining responsibilities such as depository contracts and public fund investments. Sessions will also delve into human resource issues and the resource materials available to treasurers taking office for the first time. This four-day conference was planned, in large part, by experienced county treasurers, who will serve as presenters at many of the sessions and will be present to talk informally with attendees. These veterans welcome questions and the chance to share their experiences in office.

Learning Outcomes
By the end of this conference, you can:

  • Better understand the duties of the county treasurer and the role you play in county government;
  • Be familiar with the online County Treasurers' Resource Guide;
  • Know the proper keeping for the Fair Labors Standards Act (FLSA);
  • Identify the laws of the Family Medical Leave Act (FMLA), the Americans with Disabilities Act Amendments Act (ADAAA), and workers' compensation; and
  • Have a more in-depth understanding of depository contracts

Registration Fees

Early Fee​ After Nov. 11​
​County official and Employee $150 $175
 

Payment
Checks payable to Texas Association of Counties
Mailed to:
Texas Association of Counties
C/O Education Dept.
PO Box 2711
San Antonio, TX 78299

Sponsors Information
For information on sponsorship opportunities please contact Deanna Auert or call (800) 456-5974.

Special Services
To ensure that our conference is ADA accessible to all, please contact Deanna Auert or Nino Miranda​ at (800) 456-5974 if you need assistance.

Embassy Suites San Marcos Hotel
1001 E. McCarty Lane
San Marcos, TX 78666
(512) 392-6450

The host hotel is the Embassy Suites San Marcos Hotel. Call (512) 392-6450 for room reservations. Ask for the "New Treasurers' Seminar" room block to receive the conference rate or reserve your room online.

The conference rate is $93 per night, single and $123 per night double, plus taxes. Hotel reservations must be secured by Nov. 11. After Nov. 11, all rooms are subject to availibility and price increase.

Room rate includes full cooked to order breakfast and nightly manager's reception. There will be no charge for guest's overnight self-parking. Valet parking is available for $15 per car, per day.

Check-in: 4 p.m.
Check-out: noon​​​

Agenda is subject to change.​
Tuesday, December 11
2-5 p.m. Registration and Information Desk (Foyer)
 
Wednesday, December 12
8 a.m.-5 p.m. Registration and Information Desk (Foyer)
GENERAL SESSION - Spring Lake Salon A
Moderator: Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers' Orientation Committee
8:30-9 a.m. Understanding the County Treasurers' Association of Texas
Learn about CTAT, its history and what the association offers you. Discuss the roles of the executive officers and the responsibilities of each region.
Hon. Renee Couch, Comal County Treasurer
9-10:30 a.m. TCDRS is Doing Retirement Right
Your TCDRS retirement plan is different from most other retirement plans. Learn how your TCDRS plan is structured, how benefits are designed to provide a lifetime of payout and how this type of plan compares to other retirement plans.
Ms. Leslie Barron, Employer Services Management Analysis, Texas County & District Retirement System
Ms. Kim Kizer, Director of Employer Services, Texas County & District Retirement System
10:30-10:50 a.m. Break
10:50-11:50 a.m. Payroll Basics
This session will focus on a high-level overview of FLSA timekeeping, recordkeeping basics, payroll deductions and commissioners court approval.
Hon. Jennifer Henderson, Schleicher County Treasurer
11:50 a.m.-12:50 p.m. Lunch (Spring Lake Salon B)
12:50-2:20 p.m. Federal and State Employment Laws
Hear an overview of the most important federal and state employment laws that supervisors need to be aware of when dealing with employees. This session will describe each law, as well as the retaliation and discrimination aspects of each. The Americans with Disabilities Amendments Act will be reviewed with respect to new requirements for supervisors to engage in the interactive process and offer additional leave beyond that required under the FMLA. Knowing the laws helps supervisors interact with employees in ways that will reduce their liability.
Ms. Michele Arseneau, Human Resources Consultant, Texas Association of Counties
2:20-3:20 p.m. Reports
When it comes to administering payroll, numerous reports and forms need to be completed. We will focus on those which could result in fines and/or penalties if not completed or filed on time.
Hon. Donna Kelly, Erath County Treasurer
Hon. Katherine Hudson, Wise County Treasurer
Hon. Ida Tyler, Hale County Treasurer
3:20-3:40 p.m. Break
3:40-4:40 p.m. Accounts Receivable, Accounts Payable and Bank Reconciliations
Making financials flow in a county government environment.
Hon. Donna Kelly, Erath County Treasurer
Hon. Katherine Hudson, Wise County Treasurer
Hon. Ida Tyler, Hale County Treasurer
4:40-5 p.m. Informal Peer-to-Peer Roundtable Discussion
Gain invaluable insights from your colleagues during this interactive session. Attendees will be invited to discuss the topics presented during the day.
5-6 p.m. Welcome Reception
Here's a great opportunity to network with fellow attendees and seasoned treasurers over beverages and hors d'oeuvres.
 
Thursday, December 13
8 a.m.-5 p.m. Registration and Information Desk (Foyer)
GENERAL SESSION - Spring Lake Salon A
Moderator: Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers' Orientation Committee
8:30-9:45 a.m. State Court Fees and Intro to WebFiling State Returns
This session will examine the most common errors that occur in assessing or reporting state court costs and fees. The presenters will show how to access and sign in to the Comptroller's WebFile tax filing program; also how to enter your state returns and choose from the payment options. A hands-on walk through the entire process will answer many of your questions.
Mr. Rod Dietz, Program Specialist, Texas Comptroller of Public Accounts
Ms. Kimberly Boatman, Program Manager, Texas Comptroller of Public Accounts
9:45-10:05 a.m. Break
10:05-11:05 a.m. Depository Contracts
This presentation will address facts that govern and potentially affect the establishment of bank depository relationships; the solicitation process and contractual requirements; and the relationships for primary bank depository services and financial institution deposits. Learn how to improve the process and outcome.
Hon. Mitzi Baker, Midland County Treasurer
11:05 a.m.-12:05 p.m. Collateralization and Safekeeping Services
The session is designed to review collateralization rules and regulations. We will also outline collateral documentation requirements, consider collateral management issues and highlight investment security transaction settlement procedures.
12:05-1:05 p.m. Lunch (Spring Lake Salon B)
1:05-2:05 p.m. An Overview ofthe County Treasurers' Resource Guide
Get to know the CTAT Resource Guide, which provides county treasurers a convenient outline of the constitutional duties, responsibilities and liabilities of this elective office.
2:05-3:05 p.m. Financial Reports Required by Statute
This session will explore the financial reports due to the commissioners court. Who is responsible? What is required? Whew, I'm not the only one!
Hon. Dianna Spieker, Tom Green County Treasurer
3:05-3:25 p.m. Break
3:25-4:25 p.m. Financial Reports Required by Statute (continued)
Continue the exploration of the financial reports due to the commissioners court.
Hon. Dianna Spieker, Tom Green County Treasurer
4:25-4:45 p.m. Informal Peer-to-Peer Roundtable Discussion
Gain insights from your colleagues during this interactive session. Discuss the topics presented during the day.
 
Friday, December 14
8-11 a.m. Registration and Information Desk (Foyer)
GENERAL SESSION - Spring Lake Salon A
Moderator: Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers' Orientation Committee
8:30-9 a.m. Public Funds Investment Act: Compliance and Reporting
Hear an analysis of county investment practices that are dictated by the law governing investment of public funds in Texas. Attendees will sharpen their knowledge of the reporting requirements of the Public Funds Investment Act and review effective report elements.
Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers' Orientation Committee
9-10:30 a.m. Introduction to the Texas Association of Counties and Its Many Services
Hear a brief overview of the history and structure of TAC. The following programs will be covered:
* Texas Association of Counties Health & Employee Benefits Services
For more than 35 years, TAC has furnished high-quality benefits to Pool member employees, retirees, officials and their dependents. Hear what benefits are offered and how to contact your consultant.
* Texas Association of Counties Risk Management and Risk Control Services
TAC RMP members have access to a variety of coverage designed to meet the unique needs of county government. In addition, members have access to a variety of resources and professional consultants to support them in their risk control efforts. This session will review the coverages and the services available. Learn how to find your consultant and how they can assist you in your role.
* Texas Association of Counties Legal Services and Open Records Requests
County government operates within a complex web of laws and regulations, and one of the greatest challenges county officials face is ensuring that operations are not only efficient and effective, but also within the law. That’s where the TAC's Legal Services Division can help.
10:30-11 a.m. Texas Association of Counties Legislative Services
The Texas Legislature needs to hear your voice. As a county official, your knowledge of the grassroots level of government makes your perspective invaluable for legislators. Learn tips for working with your local legislators and advocating on behalf of your county.
​​
*Agenda is subject to change
This conference is an introductory course of instruction in the performance of the duties of county treasurer and successful completion is required by local government code Chapter 83.003.​​​​

All conference registration refund requests must be received in writing before December 5 to receive a full refund, less a $50 administrative fee. Refund requests received after that date will be subject to an administrative fee equal to half the registration fee. No refund requests will be honored after December 12.

Please send an email Nino Miranda or fax notice of your cancellation to (512) 477-1324.

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