124th Annual County and District Clerks' Association of Texas Conference

June 23 - 27, 2019

​The Woodlands Waterway Marriott Hotel & Convention Center
1601 Lake Robbins Dr.
The Woodlands, TX 77380

For more information, contact Luz Hinojosa or Sam Burke or call (800) 456-5974.

Join the County and District Clerks’ Association of Texas at the 124th Annual CDCAT Conference June 23-27 at The Woodlands Waterway Marriott Hotel & Convention Center.

This year’s conference theme is an extension of the fall and winter conferences theme, Piece of the Puzzle, Part of the Whole. Conference sessions and speakers will offer comprehensive information on popular topics, upcoming changes that affect you directly and areas of high interest in the clerk profession.

County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual continuing education requirements.

An integral part of this meeting is the opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county.

Hotel Accommodations

The host hotel is The Woodlands Waterway Marriott Hotel & Convention Center. You must register for the conference to obtain hotel reservation information.

The Woodlands Waterway Marriott Hotel & Convention Center (HOTEL FULL)
1601 Lake Robbins Dr.
The Woodlands, TX
Room Rate: $120 per night plus tax.
If you need special accommodations, please contact Luz Hinojosa at (800) 456-5974.

Continuing Education

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Vendor Information

Information about being a vendor or sponsor can be found on the County Progress website.

Association Officers

Hon. Jennifer Lindenzweig, President
Hunt County Clerk

Hon. Laura Hinojosa, Vice President
Hidalgo County District Clerk

Hon. Stacey Kemp, Treasurer
Collin County County Clerk

Hon. Lisa Johnson, Secretary
Hemphill County Combination Clerk

Hon. Tammy Kneuper, Immediate Past President
Bandera County District Clerk

Room block will open Friday, March 1. You must register for the conference to obtain hotel reservation information.

The Woodlands Waterway Marriott Hotel & Convention Center (HOTEL FULL)
1601 Lake Robbins Dr.
The Woodlands, TX 77380

Room Rate: $120 per night plus tax.
Hotel check-in 4 p.m.
Hotel check-out 11 a.m.

If you need special accommodations, please contact Luz Hinojosa at (800) 456-5974.

Please note: As in years past, CDCAT anticipates the room block to fill quickly. In the event the block becomes full, a wait list will be kept on a first come, first served basis. To be placed on the wait list, contact Sam Burke at (800) 456-5974. You will be contacted when a room becomes available.

Host Hotel Room Cancellations

If you have a room reservation at the host hotel and you need to cancel the reservation, please do not cancel directly with the hotel. Contact Sam Burke at (800) 456-5974 to cancel your host hotel room reservation. This will help move fellow attendees off the wait list. We kindly request that you not post your reservation on the CDCAT listserv, as this hinders the wait list management.

Parking at Host Hotel

Complimentary off-site parking.
Valet parking is available for $26 daily.

Overflow Hotels

The Westin at the Woodlands
2 Waterway Square
The Woodlands, TX
Reservations: (888) 236-2427
Room Rate: $207 per night plus tax

The Woodlands Courtyard by Marriott
1020 Lake Front Circle
The Woodlands, TX
Reservations: (281) 292-3262
Room Rate: $120 per night plus tax

Sunday, June 23
Noon-6 p.m. Registration and Information Desk open
1-5 p.m. Exhibits set up
1-2:45 p.m. CDCAT Executive Board Meeting
3-5 p.m. Full Board of Directors Meeting
6:30-9 p.m. President's Welcome Reception (Sponsored by: iDocket)
The Goose's Acres Bistro & Irish Pub
21 Waterway Ave. #140 (walking distance from host hotel)
 
Monday, June 24
8 a.m.-5 p.m. Registration and Information Desk open
7:30-8:30 a.m. Breakfast with vendors
Sponsored by: Hart InterCivic
Welcome General Session
8:30-9:15 a.m. Welcome
Hon. Mark J. Keough, Montgomery County Judge

Presentation of Colors
Montgomery County Sheriff's Office Honor Guard

Invocation
Hon. Mark J. Keough, Montgomery County Judge

National Anthem
Singing Clerks

Pledge of Allegiance
Hon. Jennifer Lindenzweig, Hunt County Clerk; President, CDCAT

Recognition of Dignitaries
Hon. Jennifer Lindenzweig, Hunt County Clerk; President, CDCAT
9:15-10 a.m. Introduction of Retired Clerks, Regional Directors, Past Presidents, Retirees, Sponsors
Hon. Jennifer Lindenzweig, Hunt County Clerk; President; CDCAT
10-10:30 a.m. Refreshment Break with Vendors
10:30 a.m.-noon Business Session
Hon. Jennifer Lindenzweig, Hunt County Clerk; President; CDCAT
Noon-1:30 p.m. Lunch on your own
1:30-2 p.m. Keynote - Leadership: The Making of "Mattress Mack"
Mr. Jim McIngvale, Businessman and Philanthropist
Known as "Mattress Mack", Jim McIngvale will share his journey from working in a convenience store (and getting fired!) to building a furniture empire in Houston. He will address the importance of experiencing failure and using it for inspiration to reach success.
2-3 p.m. Failing to Plan is Planning to Fail: Lessons Learned from the Columbia Space Shuttle Disaster
Mr. Thomas Kerss, Senior Law Enforcement Consultant, Risk Management Services, Texas Association of Counties
This session is designed to stress the importance of having an "all-hazards TEAM approach" to form contingency plans that can help your county survive its next big threat. The speaker will illustrate lessons learned from the Columbia Space Shuttle disaster, hurricanes, wildfires and other emergencies to show how unified functionality can be maintained during a crisis. We will identify natural and non-natural threats your county could face and discuss critical measures you should consider when planning to address each type of threat.
3-3:30 p.m. Refreshment Break with Vendors
3:30-5 p.m. Legislative Updates Panel
Hon. Patti L. Henry, Chambers County District Clerk
Hon. Teresa Kiel, Guadalupe County Clerk

Sit in on this panel discussion and learn more about new laws passed during this regular session of the Legislature.
7-9 p.m. Clerk of the Year Nominee Reception
Sponsored by: Linebarger Goggan Blair & Sampson
 
Tuesday, June 25
8 a.m.-4 p.m. Registration and Information Desk open  
7:30-8:30 a.m. Breakfast with vendors
Sponsored by: Linebarger Goggan Blair & Sampson
 
General Session
8:30-10 a.m. eFile and ResearchTX Update and Overview - Standards, Rules and What's New
Ms. Tracy Hopper, IT Administrator, Harris County District Clerk's Office
Mr. Casey Kennedy, Director for Information Services, Office of Court Administration
Hon. John Warren, Dallas County Clerk
Hon. Sheri Woodfin, Tom Green County District Clerk

The panel will discuss updates to standards and information related to e-file and re:SearchTX, and will address any ongoing concerns that may be occurring with clerks in both.
 
10-10:30 a.m. Refreshment Break with Vendors  
10:30 a.m.-noon Signed, Sealed, Delivered — Statutes and Rules Related to Electronic Signatures, Seals and Delivery
Hon. Teresa Kiel, Guadalupe County Clerk
Hon. Sheri Woodfin, Tom Green County District Clerk

This presentation will cover the statutes, rules and best practices for electronic and manual processes for certification and proper seal, electronic signatures and electronically providing documents.
 
Noon-1 p.m. Lunch on your own  
Pieces of the Puzzle (Breakout Sessions)
  Breakout 1: County Clerks Breakout 2: District Clerks
1-2:30 p.m. Probate: Where There's a "Will"...There's a Way (sort of)
Hon. Beth Rothermel, Washington County Clerk
Hon. Julie Smith, Potter County Clerk

Learn some recommended "tips and tools" that can aid with probate proceedings. Join us as we explain steps to probate proceedings. Join us as we explain steps to probate proceedings that will help your office and the court navigate the probate process.

Guardianship - Filing a Case
This session provides an overview of the different types of guardianship and the purpose of each, including temporary, permanent, partial and full guardianships. It will also provide step-by-step instructions for filing a new guardianship case, including forms, citations and postings.
1-1:45 p.m. Protective Orders From Application to Final Order
Ms. Judith Snively, Chief Deputy of Clerks, Harris County District Clerk's Office
Join us as we explain protective orders, including law and statutes covering Texas Family Protection Orders and qualifications and preparation of the application, among many other points.

1:45-2:30 p.m. "Catch Me If You Can": Forgery — Things to Watch For In Court Records
Ms. Tracy Hopper, IT Administrator, Harris County District Clerk's Office
With today's technology and tools available to forge documents, this session will examine an actual case involving forgery of documents in multiple counties through e-filing and paper filings. Learn how it happened, what lessons were learned, and how to catch these types of documents.
2:30-3 p.m. Refreshment Break with Vendors  
3-4 p.m.

Recording & Vitals
Ms. Danielle Smith, Field Representative, Texas Vital Statistics Field Services, Texas Department of State Health Services
Expert-led discussion about the Texas Electronic Vital Events Registration (TxEVER) system.

Capital Murder Juries
Hon. Robyn Flowers, Walker County District Clerk
This presentation will present a timeline for the many duties of clerks handling a jury in a capital murder trial. The discussion will include organizational suggestions to help with getting everything done in a timely, effective manner and without pulling your hair out.
4-5 p.m. County Clerk Roundtable
Hon. Lisa Johnson, Hemphill County Combo Clerk
Hon. Melissa Mead, Hartley County Combo Clerk
Hon. Brenda McKanna, Moore County Clerk
District Clerk Roundtable
Hon. Clarissa Webster, Ector County District Clerk
Hon. Linda Holman, Colorado County District Clerk
Hon. Tammy Kneuper, Bandera County District Clerk
5-8 p.m. Scholarship Banquet
Sponsored by: Data Preservation Solutions
 
 
Wednesday, June 26
8 a.m.-12:30 p.m. Registration and Information Desk open
7:30-8:30 a.m. Breakfast with Vendors
General Session
8:30-9:30 a.m. Employment Law
Hon. Velva Price, Travis County District Clerk
Important information about employment law that a clerk should know.
9:30-10:30 a.m. Courthouse Security — Active Shooter Plan
Mr. Aristides "Harry" Jimenez, Deputy Chief of the Community Readiness and Intelligence Division, Bexar County Sheriff's Office
Participants will learn about disaster responses: how to prepare for and respond to being trapped in a building during an active shooter event, and steps that will assist responding law enforcement and limit casualties. The speaker will identify the phases of Disaster Response Psychology and discuss how to limit their impact on potential victims. He will explain the transition from being victims to becoming survivors, and summarize the bigger picture of how people react in disasters and high-stress events.
10:30-11 a.m. Refreshment Break with Vendors
11 a.m.-12:30 p.m. Courthouse Security — Active Shooter Plan (continued)
Mr. Aristides "Harry" Jimenez, Deputy Chief of the Community Readiness and Intelligence Division, Bexar County Sheriff's Office
12:30-6:30 p.m. Lunch and afternoon on your own
6:30-11 p.m. Banquet - Officers Swearing in - Clerks of the year (Sponsored by: Kofile Technologies)
Get ready! CDCAT is bringing Las Vegas fun to The Woodlands with a Casino Night. Attendees can try their luck at multiple games including slot machines, blackjack, craps tables, roulette and Texas Hold'em poker!
 
Thursday, June 27
8 a.m. Full Board of Directors Meeting (new BOD)
General Session
8:30-11:30 a.m. Managing Performance and Outcomes: Speak So People Listen...Listen So People Speak
Ms. Nancy Baird, President, Training Strategies, Inc.
Most managers were promoted because they have done their jobs well. But many are thrown into management without the key skills need to manage effectively. They are expected to suddenly develop management skills without any formal training. Outstanding managers are strategic decision-makers, have self-discipline to manage themselves and the staff they supervise, and the self-confidence to inspire teams. To hold staff accountable, managers have to speak with one voice to set organizational goals and standards. Once these are established, staff must be held responsible for the results.

This 3-hour management-training will provide techniques and skill practice exercises to help managers communicate organizational goals and expectations, and provide the skills needed to hold staff accountable– focusing on results. The workshop includes lecture, guided group discussion, worksheets, individual and group activities, and action plans.

*Agenda subject to change

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Conference registration is transferable to another person within your organization to attend without additional charge. Cancellation refund requests received in writing (email and fax acceptable) by Monday, June 3 will be granted, minus a $10 administration fee. We are unable to honor refund requests received after June 3. Please contact Sam Burke for cancellations by fax at (512) 477-1324.

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