Second Annual County and District Clerks' Association of Texas Fall Conference

September 16 - 18, 2019

Sheraton Austin Georgetown Hotel and Conference Center
1101 Woodlawn Ave.
Georgetown, TX 78628

For more information, contact Luz Hinojosa or Sam Burke or call (800) 456-5974.

Join the County and District Clerks' Association of Texas at its second Fall Conference, which runs September 16-18 at the Sheraton Austin Georgetown Hotel & Conference Center in Georgetown. Registration opens Wednesday, May 1, at 8 a.m. You must register for the conference before you can receive instructions for booking your hotel room.

Conference sessions and speakers will provide comprehensive information on popular topics and upcoming changes that affect you directly.

County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual continuing education requirements.

An integral part of this meeting will be the opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county.

Registration Fees

Full conference registration includes all education sessions, meals and breaks.

Description Early Registration (Before August 1) Registration (After August 1)
Clerk/Deputy Registration $180 $195
Retired Clerk Package $100  
Corporate Attendee $500  
On-Site Registration $195  
One-Day Registration $90  

Hotel Accommodations

The conference host hotel is the Sheraton Austin Georgetown Hotel and Conference Center in Georgetown. You must register for the conference before you can receive instructions for booking your hotel room. The hotel does not accept room reservations by phone.

Host Hotel Room Cancellations

If you have a room reservation at the host hotel and you need to cancel the reservation, please do not cancel directly with the hotel. Contact Sam Burke, project coordinator, Texas Association of Counties, at (512) 478-8753 to cancel your host hotel room reservation.

Host Hotel

Sheraton Austin Georgetown Hotel & Conference Center (HOTEL FULL)
1101 Woodlawn Ave.
Georgetown, TX 78628
Room rate: $103 per night, plus 13 percent tax

Parking at Host Hotel

Self-parking in garage is complimentary.

Special Services

The conference is ADA accessible. Please contact Sam Burke at (512) 478-8753 if you need assistance.

Continuing Education

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Vendor Information

For information on vendor registration and sponsorship opportunities, please contact Sarah Lazarowitz , events director, Zachary Publications, at (325) 673-4822 ext.121.

Payment Information

Please make checks payable to Texas Association of Counties.

Mail checks to:
CDCAT Annual Fall Conference
c/o Texas Association of Counties
P.O. Box 2711
San Antonio, TX 78299

The conference host hotel is the Sheraton Austin Georgetown Hotel & Conference Center in Georgetown. You must register for the conference before you can receive instructions for booking your hotel room. The hotel does not accept room reservations by phone.

Room Cancellations

If you have a room reservation at the host hotel and you need to cancel the reservation, please do not cancel directly with the hotel. Contact Sam Burke at (512) 478-8753o cancel your host hotel room reservation.

Host Hotel

Sheraton Austin Georgetown Hotel & Conference Center (HOTEL FULL)
1101 Woodlawn Ave.
Georgetown, TX 78628
Room rate: $103 per night, plus 13 percent tax

Parking

Self-parking in garage is complimentary.

Overflow Hotel

Comfort Suites
11 Waters Edge Circle
Georgetown, TX, 78626
512-863-7544

Room Rate= $91 per night, plus 13 percent tax
*Please use the hotel link to book your room.  If you call please let them know you are with the County and District Clerks Conference to receive the discounted rate.

Best Western
600 San Gabriel Village Boulevard
Georgetown, Texas 78626
512-868-8555

Room Rate= $91 per night, plus 13 percent tax
*Please use the hotel link to book your room. If you call please let them know you are with the County and District Clerks Conference to receive the discounted rate.

Sunday, September 15
5:30 p.m. Executive Board of Directors meeting
 
Monday, September 16
9-11 a.m. Board of Directors meeting
Noon-5 p.m. Registration and Information Desk open
Noon-5 p.m. Exhibit Hall open
Welcome General Session
12:30-1:15 p.m. Welcome and Announcements
Hon. Laura Hinojosa, Hidalgo County District Clerk; President, CDCAT

Welcome Remarks
Hon. Robert Chody, Williamson County Sheriff

Presentation of Colors
Williamson County Sheriff's Office Color Guard

National Anthem
The Singing Clerks

Invocation
Hon. Bill Gravell, Jr., Williamson County Judge

Pledge of Allegiance and Texas Pledge
Hon. Bill Gravell, Jr., Williamson County Judge
1:15-2 p.m. Dividing and Conquering the Service Documents
Hon. Sharena Gilliland, Parker County District Clerk
Hon. Lisa Johnson, Hemphill County and District Clerk
Hon. Karren Winter, Archer County Clerk

Panelists will review Service and Notice for all types of cases on the county and district sides.
2-3 p.m. Legislative Updates
Hon. Patti L. Henry, Chambers County District Clerk
Hon. Teresa Kiel, Guadalupe County Clerk

This session will supply you with a basic knowledge of changing legislation and how it affects your office. TAC has created a legislative workbook, which we will distribute, to provide you with a summary of the bills and the statutes passed during the 86th Legislative Session with a full description of the legislation. Only one book will be issued to each elected official per county per office. The CDCAT website will have a link to the 2019 CDCAT Legislative Analysis Book in its entirety for you to review or print for your staff.
3-3:30 p.m. Break in Exhibit Hall
Sponsored by: Certified Payments
3:30-5 p.m. Introduction to Records Management
Mr. Andrew Glass, Government Information Analyst, Texas State Library and Archives Commission
This session will cover the basics of records management, the requirements for compliance, how retention works and how to lawfully dispose of a government record.
5 p.m. Adjourn for day. Enjoy your evening!
 
Tuesday, September 17
7:30-9 a.m. Breakfast in Exhibit Hall
Sponsored by: Certified Payments
 
7:30 a.m.-5 p.m. Exhibit Hall open  
Education Session Breakouts
8:30-9 a.m. District Clerk Breakout Session

You want to know WHAT?
This pre-session discussion features a panel of clerks available to answer questions from the audience.
County Clerk Breakout Session

You want to know WHAT?
This pre-session discussion features a panel of clerks available to answer questions from the audience.
9-10 a.m. Tax Cases
Mr. Sam Turner, Attorney, Linebarger Goggan Blair & Sampson, LLP
Ms. Carrie Pickering, Attorney, LGBS
Session reviews district clerks' duties under the Property Tax Code relating to Delinquent Tax Litigation.
Commissioners Court
Hon. Shelley Coston, Bell County Clerk
Hon. Mario Garcia, Dimmit County Clerk

This session will review the clerk's role and duties for the Commissioners Court.
10-10:30 a.m. Break in the Exhibit Hall Break in the Exhibit Hall
10:30 a.m.-noon Fees
Hon. Velva Price, Travis County District Clerk
Hon. Patti L. Henry, Chambers County District Clerk

This will be an in-depth overview of Senate Bill 346, the criminal consolidation bill. We will also discuss the civil and/or family fee changes. Bring your 2019 CDCAT Legislative Analysis Book.
County Clerk Roundtable
Hon. Lori Bohannon, Wichita County Clerk
Hon. Karen McQueen, Brazos County Clerk
Hon. Linda Wallace, Rains County Clerk

Join fellow clerks for an interactive discussion of topics specific to each office. A panel of experienced clerks will share their knowledge and answer questions.
Noon-1:30 p.m. Lunch Lunch
1:30-3 p.m. Guide & File
Mr. Adam Earnheart, Director, Self-Represented Litigants, Tyler Technologies, Inc.
Guide & File is a free tool available statewide that enables self-represented litigants (SRLs) to generate completed, legally sufficient, legible documents to file in court or electronically file directly into eFileTexas.gov. In addition to increasing access to the judicial system, use of this tool will simplify your processing time, which saves the court money.  During this session we will provide a demonstration of the Guide & File tool and review simple steps you can take to direct SRLs to the tool to facilitate more easy-to-process documents and reduce the number of persons requesting filing assistance from your office.
County Clerk Fees
Hon. Janette K. Green, Palo Pinto County Clerk
Hon. Nancy Rister, Williamson County Clerk

This session will include discussion over county clerk fees including: vitals, recording, civil, probate, criminal misdemeanor and their relating statutes. We will also go over the fees that are changing as a result of activity by the 86th Legislature.
3-3:30 p.m. Break in Exhibit Hall
Sponsored by: Thomson Reuters
Break in Exhibit Hall
Sponsored by: Thomson Reuters
3:30-5 p.m. District Clerk Roundtable
Hon. Erica Garza, Cameron County District Clerk
Hon. Clarissa Webster, Ector County District Clerk
Hon. Sheri Woodfin, Tom Green County District Clerk

Join fellow clerks for an interactive discussion of topics specific to each office. A panel of experienced clerks will share their knowledge and answer questions.
Guide & File (repeat session)
Mr. Adam Earnheart, Director, Self-Represented Litigants, Tyler Technologies, Inc.
During this session we will provide a demonstration of the Guide & File tool and review simple steps you can take to direct SRLs to the tool to facilitate more easy-to-process documents and reduce the number of persons requesting filing assistance from your office
5 p.m. Adjourn for the day. See you tomorrow morning!  
 
Wednesday, September 18
8 a.m.-Noon Registration and Information Desk open
8-9 a.m. Breakfast break
Education General Session
9-10:30 a.m. An Overview of Expunctions and Nondisclosures
Ms. Laura Garcia, Associate General Counsel, Texas Association of Counties
Certain individuals may be entitled to or eligible for an expunction or nondisclosure relating to their criminal records. This session will provide a broad overview of the laws relating to expunctions and nondisclosures, including information on eligibility and requirements, as well as recent changes made by the 86th Legislature.
10:30 a.m.-noon eFiling Criminal Cases
Mr. Casey Kennedy, Director of Information Services, Office of Court Administration
With the final deadline looming for all counties not currently under mandatory criminal eFiling, Mr. Kennedy will provide an update of what the Judicial Committee on Information Technology (JCIT) and the eFiling vendor are doing to ensure a smooth transition. Topics will include eFiling rules, JCIT standards and standardized process for expunging records.
Noon Adjourn conference

Wishes for a happy and safe journey home!

We hope to see you at the 2020 Winter Education Conference in San Marcos for the 125th Anniversary Celebration of the CDCAT! Save the date: Feb. 3-6, 2020

*Agenda is subject to change

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Conference registration is transferable to another person within your organization to attend without additional charge. Cancellation refund requests received in writing (email and fax acceptable) by August 12 will be granted, minus a $10 administration fee. We are unable to honor refund requests received after August 12.

Please contact Sam Burke for cancellations by fax at (512) 477-1324.

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