90th Annual West Texas County Judges and Commissioners Association Conference

April 23 - 26, 2019

Amarillo Civic Center
401 S. Buchanan St.
Amarillo, TX 79101

Thank you for your interest in the 90th Annual West Texas County Judges and Commissioners Association Conference. Online registration has closed, but you may still register onsite. For more information, contact Michele Ewerz or Rachel Kucera at (800) 456-5974.

Overview

Our 2019 conference will provide valuable information on road and bridge matters, the effects of revenue caps on county budgets, legislative updates and other timely topics that affect your daily operations as an elected official. This event also offers a great opportunity to get together with fellow judges and commissioners from West Texas and across the state.

The conference agenda was crafted to include the latest information on hot topics in county government, as well as advanced curriculum sessions. But not all of the learning will take place in the classroom. You may also choose to network with other officials during the golf, domino or pool tournaments on Thursday afternoon or during events such as the Exhibitor Appreciation Reception and the Host Court Night on Tuesday, the Dinner and Dance on Wednesday and the Installation Luncheon on Thursday.

Traditions

Naming the County Official of the Year and the Distinguished Service Award recipients is always a highlight of the conference. Nominations for these awards may be sent to the West Texas County Judges and Commissioners Association via email or the following PO box:

Tim Addison
Yoakum County Commissioner
P.O. Box 456
Plains, TX 79355-0456

Another tradition of this Association is the annual scholarship program. College scholarships in the amounts of $1,500, $1,000 and $750 will be awarded to three applicants during the conference. The application deadline is April 1, 2019. To be eligible for scholarship consideration, applicants must be a child, grandchild or individual under the legal guardianship of a current West Texas county judge or commissioner. All applicants must also be a current resident of a county in the West Texas region, as well as a graduating senior of the class of 2019 from a high school within the 118-county West Texas region. To download the application, click here.

Spouse Activities

Wednesday, April 24, 8:30 a.m. – 3:30 p.m. Spouses will head to the Amarillo Botanical Gardens, followed by lunch at the Embassy Suites. The afternoon will feature Brush with Art and shopping. Transportation will be provided.

Vendor Information

For information on vendor registration, please go to the County Progress website or contact Sarah Lazarowitz or Becky Frost.

Sponsors Information

For information on sponsorship opportunities, please contact Yoakum County Commissioner Tim Addison by calling (806) 456-6525.

Association Officers

Hon. Tim Addison, President
Yoakum County Commissioner

Hon. Rex Fields, First Vice President
Eastland County Judge

Hon. John Nanny, Second Vice President
Irion County Commissioner

Hon. Sherri Harrison, Past President
Bailey County Judge

Association Directors

Hon. Glen Whitley
Tarrant County Judge

Hon. Kirk Frye
Parmer County Commissioner

Hon. Cindy Irwin
Hutchinson County Judge

Please remember to bring a door prize.

The host hotels are the Embassy Suites Amarillo Downtown and the Courtyard Marriott. Please request the “West Texas County Judges and Commissioners Association” room block when reserving your sleeping room. The deadline to reserve rooms at the special rate is April 1, so make your reservations early. All reservations received after this date will be accepted on a space-available basis only and at the prevailing hotel rates. Guests will need to guarantee reservations with a credit card. Reservations cancelled within 48 hours of expected arrival will be billed to the credit card that was used to guarantee the reservation. If you would like to be added to the waitlist, please email Rachel Kucera.
 
Embassy Suites Amarillo Downtown (HOTEL FULL)
550 Buchanan St.
Amarillo, TX 79101
(806) 803-5500
Room rate: $139 per night
 
Courtyard Amarillo Downtown (HOTEL FULL)
724 S. Polk St.
Amarillo, TX 79101
(806) 553-4500
Room rate: $139 per night

Other hotels in the area:

West Side East Side
Home 2 Suites
8251 W Amarillo Blvd
Amarillo, TX 79124
(806) 803-7777
Hampton Inn & Suites Amarillo East
7777 I-40
Amarillo, TX 79118
(806) 418-2000
Holiday Inn Amarillo West Medical Center
8231 Amarillo Boulevard West
Amarillo, TX 79124
(806) 322-4777
Holiday Inn Express & Suites Amarillo East
9401 E I-40
Amarillo, TX 79118
(806) 335-2500
Courtyard by Marriott Amarillo West/Medical Center
8006 I-40
Amarillo, TX 79106
(806) 467-8954
Fairfield Inn & Suites by Marriott
1740 Airport Blvd
Amarillo, TX 79118
(806) 322-6777
Springhill Suites by Marriot Amarillo
2301 Cinema Dr.
Amarillo, TX 79124
(806) 381-3400
 

If special accommodations are needed, please contact Michele Ewerz at (800) 456-5974.

Tuesday, April 23
4:30-5:30 p.m. Exhibitor Appreciation Reception
Amarillo Civic Center: North Exhibit Hall
Sponsored by: Hart InterCivic
6-9 p.m. Host Court Night
Hodgetown Ballpark
Sponsored by: Potter County Commissioners Court
Wednesday, April 24
9 a.m.-3:30 p.m. Spouse Event (Amarillo Botanical Gardens)
Lunch at the Embassy Suites, Brush with Art, and shopping
Lunch sponsored by: Allison, Bass & Magee, LLP
6:30 p.m. Dinner and Dance (Amarillo Civic Center: Grand Plaza)
Live music by Jake Hooker & the Outsiders
Sponsored by: Warren CAT
Thursday, April 25
7:15 a.m. Inspirational Breakfast
Embassy Suites by Hilton Amarillo Downtown: Yellow Rose Ballroom CD
Speaker: Pastor Travis Bennett, Saint Stephen United Methodist Church
Sponsored by: Happy State Bank
11:30 a.m. Installation Luncheon
Embassy Suites by Hilton Amarillo Downtown: Yellow Rose Ballroom CD
1:30 p.m. Golf Tournament
La Paloma Course at Tascosa Golf Club
Sponsored by: Yellowhouse Machinery Co.
1:30 p.m. Pool Tournament
Fast Eddie’s
Sponsored by: Bickerstaff Heath Delgado Acosta LLP
1:30 p.m. Domino Tournament
Embassy Suites by Hilton Amarillo Downtown: Restaurant private dining room
Sponsored by: LaSalle Corrections
9-11 p.m. President's Farewell Jam Session
Embassy Suites by Hilton Amarillo Downtown: Sanborn A
Sponsored by: TechShare

The entrance for the Amarillo Civic center is on the North end. Please click here to view a map.

Tuesday, April 23
8 a.m.-4:30 p.m. Registration and Information Desk Open
10 a.m.-1 p.m. Exhibitors set up
8:30-9:20 a.m. Overview of Statutory Requirements for County Budgeting
Speaker: Hon. Susan M. Redford, Executive Director, Texas Association of Counties
9:20-10:10 a.m. Setting the Budget Calendar
Speaker: Hon. Susan M. Redford, Executive Director, Texas Association of Counties
10:10-10:20 a.m. Break
10:20-11:10 a.m. Calculating and Setting the Tax Rate
Speaker: Hon. Christina McMurray, Randall County Tax Assessor-Collector
11:10 a.m.-noon Effectively Communicating with Constituents
Speaker: Dr. Peter McGuill, Director, V.G. Young Institute of County Government, Texas A&M AgriLife Extension Service
Noon Provided Lunch for Early Bird Session
1 p.m. Exhibit Hall Opens
Amarillo Civic Center: North Exhibit Hall
1-4:30 p.m. Refreshment break in the Exhibit Hall
Amarillo Civic Center: North Exhibit Hall
Standing Committee Meetings
Amarillo Civic Center
2 p.m. Nominations Committee
Heritage Room West F

Resolutions Committee
Heritage Room West G

Conference City Committee
Heritage Room West A

Scholarship Committee
Heritage Room West D
3:30 p.m. Board Meeting
Amarillo Civic Center: Heritage Room West E
4:30-5:30 p.m. Exhibitor Appreciation Reception
Amarillo Civic Center: North Exhibit Hall
6 p.m. Host Court Night
Hodgetown Ballpark
Sponsored by: Potter County Commissioners Coiurt
 
Wednesday, April 24
7:30 a.m.-5 p.m. Registration and Information Desk Open
Amarillo Civic Center: Center East Mall
7:30 a.m.-5 p.m. Exhibit Hall open
Amarillo Civic Center: North Exhibit Hall
7:30 a.m. Coffee in the Exhibit Hall
Opening General Session
Amarillo Civic Center: Heritage Room East
8-8:40 a.m. Call to Order
Hon. Tim Addison, Yoakum County Commissioner; President, West Texas County Judges and Commissioners Association

Invocation
Hon. Rex Fields, Eastland County Judge

Presentation of Colors
Potter County Sheriff’s Honor Guard

National Anthem
Ms. Jade Ramos, Caprock High School Student

Pledges of Allegiance
Hon. Kim Halfmann, Glasscock County Judge

Welcome and Greetings
Hon. Ginger Nelson, Mayor of Amarillo
Hon. Nancy Tanner, Potter County Judge
Hon. Robert Johnston, Anderson County Judge; President, County Judges and Commissioners Association of Texas
Hon. Debbie Ingalsbe, Hays County Commissioner; President, South Texas County Judges and Commissioners Association
Hon. Rick Bailey, Johnson County Commissioner; President, North and East Texas County Judges and Commissioners Association
Hon. Susan M. Redford, Executive Director, Texas Association of Counties
Dr. Peter McGuill, Director, V.G. Young Institute of County Government, Texas A&M AgriLife Extension Service
Mrs. Julie Anderson, Editor, County Progress magazine
8:30 a.m.-3:30 p.m. Spouse Event (Amarillo Botanical Gardens)
Lunch at the Embassy Suites, Brush with Art, and shopping
Lunch sponsored by: Allison, Bass & Magee, LLP
8:40-9:30 a.m. 4.014 Ethical Leadership
Keynote Speaker: Hon. Mike Keasler, Judge, Texas Court of Criminal Appeals
Sponsored by: Wright Asphalt Products Co.
9:30-10:15 a.m. Refreshment Break in the Exhibit Hall
Amarillo Civic Center: North Exhibit Hall
Sponsored by: Texas A&M AgriLife Extension Service Professional Associations
10:15-11:05 a.m. 4.007 Basic Taxation: Effects of Revenue Caps on County Budgets
Speaker: Hon. B. Glen Whitley, Tarrant County Judge
11:05-11:55 a.m. 3.001 Open Meetings Act
Speaker: Mr. Eric Magee, Partner, Allison, Bass & Magee, LLP
Noon Far West Texas County Judges and Commissioners Association Business Meeting
Amarillo Civic Center: Heritage Room West B&C

Brisket-On-A-Bun Lunch
Amarillo Civic Center: North Exhibit Hall
Sponsored by: Hilltop Securities, Inc.

Past Presidents' Luncheon (by invitation only)
Embassy Suites by Hilton Amarillo Downtown: Restaurant private dining room
Sponsored by: Allison, Bass & Magee, LLP
Judicial Training for County Judges
Amarillo Civic Center: Heritage Room West B&C
1-2 p.m. Ethics for County Judges
2-3 p.m. Adjudicating Criminal Cases: Magistration to Trial
3-3:30 p.m. Refreshment break
Sponsored by: McCreary Veselka Bragg & Allen, P.C.
3:30-4:30 p.m. Occuptional Drivers License
Speaker: Hon. Garry Merritt, General Counsel and Director, Legal and Legislative Services, Texas Association of Counties
4:30-5:30 p.m. Moderated Discussion
Speaker: Hon. Mary Cunningham, Judicial Program Manager, Texas Association of Counties
5:30 p.m. Adjourn
Commissioners Court Training
Amarillo Civic Center: Heritage Room East
1-1:50 p.m. County Road Maintenance: Erosion Control
Speaker: Mr. Troy Headings, P.E., Field Engineer, Natural Resources Conservation Serivce, U.S. Department of Agriculture
1:50-2:40 p.m. 4.004 County Purchasing: Road Equipment and Material Purchases
Speaker: Mr. Bob Bass, Partner, Allison, Bass & Magee, LLP
2:40-3:35 p.m. Refreshment break in the Exhibit Hall
Amarillo Civic Center: North Exhibit Hall
Sponsored by: McCreary, Veselka, Bragg & Allen, P.C.
3:35-4:25 p.m. Dealing with County Road Funding
Speaker: Hon. Daryl Fowler, DeWitt County Judge
4:25-5:15 p.m. 4.002 Personnel Policy: Payroll
Speaker: Ms. Michele Arseneau, HR Consultant, Texas Association of Counties
5:15 p.m. Adjourn
6:30 p.m. Dinner and Dance
Amarillo Civic Center: Grand Plaza
Live music by Jake Hooker & the Outsiders
Sponsored by: Warren Cat
 
Thursday, April 25
7 a.m. Inspirational Breakfast (Embassy Suites by Hilton Amarillo Downtown: Yellow Rose Ballroom C)
Speaker: Pastor Travis Bennet, Saint Stephen United Methodist Church
Sponsored by: Happy State Bank
7:30-10:40 a.m. Exhibit Hall Open
7:30 a.m. Coffee in the Exhibit Hall
7:30 a.m.-1 p.m. Registration and Information Desk Open
Concurrent Workshops (Amarillo Civic Center)
Choose one session from each time slot. Attendees will receive one continuing education hour for each complete session attended.
Heritage Room West B&C
8-8:50 a.m. 3.002 Commissions and Committees: Jail Standards
Speakers: Dr. Sarah Dingus, MED, LPL, Director of Forensics, Lubbock County
Hon. Kelly Rowe, Lubbock County Sheriff
Heritage Room East
8-8:50 a.m. Emergency Management
Speaker: Dr. Monty Dozier, Special Assistant to the Director for Emergency Management, Texas A&M AgriLife Extension Service
8:50-9:50 a.m. Refreshment break in the Exhibit Hall
Amarillo Civic Center: North Exhibit Hall
Heritage Room West B&C
9:50-10:40 a.m. 4.015 Records Management
Speaker: Mr. Benjamin Barlow, Government Information Analyst, State and Local Records Management Division, Texas State Library and Archives Commission
Heritage Room East
9:50-10:40 a.m. 4.019 Voting Machine Issues
Speaker: Ms. Dorothy Kennedy, Elections Administrator, Lubbock County
10:45 a.m. Association Business meeting
Amarillo Civic Center: Heritage Room East
Business Session
Financial Report
Committee Reports
11:30 a.m. Installation Luncheon
Embassy Suites by Hilton Amarillo Downtown: Yellow Rose Ballroom C

Program
Invocation
Introduction of Guests
Scholarship Awards

Presentation of Awards
Official of the Year
Distinguished Service Award
Sam Seale Award of Excellence

Installation of Officers
Master of Installation Ceremonies: Dr. Peter McGuill, Director, V.G. Young Institute of County Government, Texas A&M AgriLife Extension Service
Phase II Commissioners Court Advanced Curriculum Sessions
Amarillo Civic Center: Heritage Room East
1:30-2:20 p.m. 2.004 District Clerk
Speaker: Hon. Sherri Jones, Wheeler County District Clerk
2:20-2:40 p.m. Refreshment Break
2:40-3:30 p.m. 2.016 Community Supervision and Corrections Department
Speaker: Mr. Terry Easterling, Director, Community Supervision and Corrections Department, Potter, Randall and Armstrong counties
3:30 p.m. Adjourn
Leisure Activities
1:30 p.m. Golf Tournament
La Paloma Course at Tascosa Golf Club
Sponsored by: Yellowhouse Machinery Co.

Pool Tournament
Fast Eddie's
Sponsored by: Bickerstaff Heath Delgado Acosta LLP

Domino Tournament
Embassy Suites by Hilton Amarillo Downtown: Restaurant private dining room
Sponsored by: LaSalle Corrections
9-11 p.m. President's Farewell Jam Session (Embassy Suites by Hilton Amarillo Downtown: Sanborn)
Sponsored by: TechShare
 
Friday, April 26
8 a.m. Coffee break ( Embassy Suites by Hilton Amarillo Downtown: Yellow Rose Ballroom D)
Sponsored by: iDocket.com
8-11 a.m. Registration and Information Desk Open
Embassy Suites by Hilton Amarillo Downtown: Meeting Foyer
Closing General Session
Embassy Suites by Hilton Amarillo Downtown: Yellow Rose Ballroom D
8:30-9:20 a.m. 4.012 Personnel: County Retirement
Speaker: Ms. Amy Campbell, Manager of Employer Services, Texas County and District Retirement System (TCDRS)
9:20-10:10 a.m. 3.003 Lawmaking: Legislative Update
Speaker: Mr. Jim Allison, General Counsel, County Judges and Commissioners Association of Texas
10:10-11 a.m. 3.013 Working with the Legislature: Legislative Panel
Moderator: Mr. Jim Allison, General Counsel, County Judges and Commissioners Association of Texas
Speakers: Invited Legislators
11:30 a.m. Board Meeting
Embassy Suites by Hilton Amarillo Downtown: Capitol Hotel Boardroom

*Agenda is subject to change.

Education Sponsor

Special thanks to the V.G. Young Institute of County Government, a part of the Texas A&M AgriLife Extension Service, for serving as the education program co-sponsor for this conference.

Commissioners Hours

This program is approved for 14 hours of continuing education for county commissioners.

Judges Hours

The judicial education session on Wednesday afternoon is approved for four hours of continuing education for county judges.

Commissioners Court Advanced Curriculum

This program includes twelve hours of credit towards CCAC Certification.

Early Bird Session

Four additional hours for Commissioners will be offered on Tuesday, April 23.

Conference cancellations and all refund requests must be received in writing (fax or email acceptable) by 5 p.m. on April 2 (less an administrative fee of $30). Substitutions accepted. No refunds will be made after April 2.

Please email cancellations to Rachel Kucera or fax to (512) 477-1324.

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