County and District Clerks' Association of Texas Winter Conference

January 28 - 31, 2019

Embassy Suites Hotel and Conference Center
1001 E. McCarty Ln.
San Marcos, TX 78666

For more information contact Luz Hinojosa or Sam Burke at (800) 456-5974.​

Join the County and District Clerks’ Association of Texas for the 2019 Winter Education Conference, taking place January 28-31 at the Embassy Suites by Hilton San Marcos Conference Center Hotel & Spa. This year’s conference theme is “Piece of the Puzzle, Part of the Whole.”

Attendees will get comprehensive information on popular topics and upcoming changes that affect them directly. The conference will offer a half day pre-conference session designed for newly elected county and district clerks whose terms begin Jan. 1, 2019. The curriculum will include topics that address the roles and responsibilities of a court clerk.

County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual continuing education requirements.

This conference provides an excellent opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county.

Conference registration opens Tuesday, Oct. 2, at 8 a.m. Registrants will need a username and password to access the registration site. Still don’t have a username? Download step-by-step instructions to claim your username here.

Hotel Accommodations

The Embassy Suites by Hilton Hotel Conference Center & Spa in San Marcos is the host hotel. You must register for the conference before you can receive instructions for booking your hotel room. The hotel will not accept room reservations by phone.

Please note the conference registration process has changed. Registrants will need a username and password to access the conference registration page. We strongly encourage you to claim the username and password before the registration opening date, October 2. Download step-by-step instructions to claim your username here.

Host Hotel (Hotel Full)

Embassy Suites by Hilton San Marcos Hotel Conference Center & Spa
1001 E. McCarty Ln.
San Marcos, TX 78666

Room Rate: $129 per night plus a 15 percent occupancy tax.
Hot breakfast provided at hotel.

If special accommodations are needed, please contact Sam Burke at (800) 456-5974.

Parking at Host Hotel

There is NO charge for guests’ overnight self-parking. Valet parking is available for $12 overnight and $8 per day.

Overflow Hotels

Courtyard Marriott San Marcos (1.8 miles from Embassy Suites San Marcos)
625 Commercial Loop
San Marcos, TX 78666
(512) 359-7550
Group Code: Tell them you are with the County and District Clerks group
Room Rate: $127 per night plus a 15 percent occupancy tax
Breakfast vouchers provided to CDCAT attendees at this hotel.

Country Inn and Suites San Marcos (3.5 miles from Embassy Suites San Marcos)
1560 IH-35 South
San Marcos, TX 78666
(512) 392-8111
Group Code: CDCAT
Room Rate: $89 per night plus a 15 percent occupancy tax
Hot breakfast provided at hotel.

Holiday San Marcos
105 Bintu Dr.
San Marcos, TX 78666
(512) 805-1000
​$125 per night
Be sure to mention you are with the CDCAT to get the special block rate.

Continuing Education

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Vendor Information

For information on vendor registration and sponsorship opportunities, please contact County Progress at (325) 673-4822.

Association Officers

Hon. Jennifer Lindenzweig, President
County Clerk - Hunt County

Hon. Laura Hinojosa, Vice President
District Clerk - Hidalgo County

Hon. Stacey Kemp, Treasurer
County Clerk - Collin County

Hon. Lisa Johnson, Secretary
Combination Clerk – Hemphill County

Hon. Tammy Kneuper, Immediate Past President
District Clerk - Bandera County

Room block will open on Oct. 2 at 8 a.m.

You must register for the conference before you can receive instructions for booking your hotel room. The hotel will not accept room reservations by phone.

Please note the conference registration process has changed. Registrants will need a username and password to access the conference registration page. We strongly encourage you to claim the username and password before the registration opening date, October 2. Download step-by-step instructions to claim your username here. 

Host Hotel (Hotel Full)

Embassy Suites by Hilton San Marcos Hotel Conference Center & Spa
1001 E. McCarty Ln.
San Marcos, TX 78666

Room Rate: $129 per night plus a 15 percent occupancy tax.
Hot breakfast provided at hotel.

If special accommodations are needed, please contact Sam Burke at (800) 456-5974.

Parking at Host Hotel

There will be NO charge for guests’ overnight self-parking. Valet parking is available for $12 overnight and $8 per day.

Host Hotel Policies

Conference registration is required to guarantee a hotel reservation in the conference room block; otherwise your hotel reservation is subject to cancellation or an increased hotel rate.

If you must cancel a room reservation, please notify Sam Burke at TAC. In the event of a waitlist, this allows attendees an opportunity to stay at the host hotel.

Overflow Hotels

Courtyard Marriott San Marcos (1.8 miles from Embassy Suites San Marcos)
625 Commercial Loop
San Marcos, TX 78666
(512) 359-7550
Group Code: Tell them you are with the County and District Clerks group
Room Rate: $127 per night plus a 15 percent occupancy tax
Breakfast vouchers provided to CDCAT attendees at this hotel.

Country Inn and Suites San Marcos (3.5 miles from Embassy Suites San Marcos)
1560 IH-35 South
San Marcos, TX 78666
(512) 392-8111
Group Code: CDCAT
Room Rate: $89 per night plus a 15 percent occupancy tax
Hot breakfast provided at hotel.

Holiday San Marcos
105 Bintu Dr.
San Marcos, TX 78666
(512) 805-1000

Sunday, Jan. 27
5:30 p.m. CDCAT Executive Board Meeting
 
Monday, Jan. 28
10 a.m.-5 p.m. Registration and Information Desk Open
10 a.m.-noon CDCAT Full Board Meeting
1-5 p.m. Pre-conference Sessions
Plan to arrive Monday afternoon, and join your fellow clerks from across the state for engaging pre-conference education breakout sessions. Participants can select to attend two sessions, one scheduled from 1-3 p.m., and the second scheduled from 3-5 p.m. The session topics are listed below:
  Clerks 101: I’m a Clerk, Now What?
Moderator: Hon. Sheri Woodfin, Tom Green County District Clerk
Elections Demystified*
Moderator: Hon. Heather Hawthorne, Chambers County Clerk
Essential Administrative Pieces
Moderator: Hon. Laura Hinojosa, Hidalgo County District Clerk
1-2 p.m. If you are a newly-elected clerk or are new to your role and feel overwhelmed, this session is for you!
 
This four-hour session is designed for newly elected county and district clerks whose terms begin Jan. 1, 2019. The curriculum is an introductory discussion of topics that pertain to the roles and responsibilities of a court clerk.
  • Reporting Requirements, Ms. Sandra Mabbett, Judicial Information Analyst, Office of Court Administration
  • Open Records/Meetings, Ms. Karen Gladney, General Counsel for CDCAT
  • Quick Tips and Table Talks
*This session will replace the lunch for pre-registered county clerks with election duties.

Mr. Keith Ingram, Director of Elections, Office of the Secretary of State
Ms. Christina Worrell Adkins, Legal Director, Office of the Secretary of State
In this session, experts will share key pieces of information about essential administrative topics relevant to clerks and their staff. These topics include:
  • EthicsMs. Katherine Howard, Associate General Counsel, Texas Association of Counties
  • Human Resources and FMLAMs. Diana Cecil, Human Resources Consultant, Texas Association of Counties
2-3 p.m.
3-4 p.m. Discussion on Elections
*This session is a continuation of the elections topics discussed by Mr. Ingram and Ms. Adkins in the previous session. Current clerks with election duties will lead the discussion.
In this session, experts will share key pieces of information about essential administrative topics relevant to clerks and their staff. These include:
  • EthicsMs. Katherine Howard, Associate General Counsel, Texas Association of Counties
  • Human Resources and FMLAMs. Diana Cecil, Human Resources Consultant, Texas Association of Counties
4-5 p.m.
Committee Meetings
5:30-7:30 p.m. By-Laws Committee Meeting
Legislative Committee Meeting
Education Committee Meeting
Banking and Finance Committee Meeting
County Clerk/District Clerk Procedure Manual Meeting
Technology Committee Meeting
 
Tuesday, Jan. 29
7:30-8 a.m. Morning Coffee and Vendor Visits
8 a.m.-5 p.m. Registration and Information Desk open
8 a.m.-5 p.m. Silent Auction
Welcome General Session
Moderator: Hon. Jennifer Lindenzweig, Hunt County Clerk, CDCAT President
8-8:30 a.m. Welcome and Vendor Appreciation
Presentation of Colors - 
Hays County Sheriff's Office
Invocation - Hon. Britney Richey, Hays County Treasurer
National Anthem - Singing Clerks
Pledge of Allegiance and Texas Pledge - Hon. Lon Shell, Hays County Commissioner
8:30-9:30 a.m. Technology Tips: Microsoft Office and Adobe - Tools and Capabilities
Ms. Isabel Garcia, Founder and Owner, Double Click Trainers

This expert-led session will focus on Microsoft Office Suite and Adobe tools and capabilities and cover most used tips for Word, Excel, PowerPoint, and Outlook along with Adobe PDF features.
9:30-10:30 a.m. Social Media
Mr. Dwight "Dusty" Gallivan, County Attorney, Ector County
Presenter will share how to use social media to let the community know what you do and help guarantee re-election!
10:30-11 a.m. Refreshment break with vendors
Sponsored by: Thomson Reuters and Title Data Inc.
11 a.m.-noon Media Training and Crisis Communication
Mr. Cary Roberts, Partner, Casteel & Roberts
Discover how crisis communication planning, media training, and public relations skills help elected officials shape social and traditional media narratives.
Noon-1:30 p.m. Lunch on your own
1:30-3 p.m. Keynote: Surviving the Las Vegas Shooting
Mr. Bruce Ure, Retired Deputy Police Chief from Seguin Police Department
Retired deputy police chief Bruce Ure was backstage at the Route 91 Harvest Music Festival in Las Vegas on Oct. 1, 2017 during the worst mass shooting in American history. He was awarded the Texas Law Enforcement Medal of Valor for saving three lives. Ure uses his experience from this tragic event to deliver his chronological events of the evening, deliver a personal message of surivival, as well as lessons learned, and offer encouragement to those who might face tragic, similar circumstances in the future because it is not another mass shooting in America will happen, but rather unfortunately when.
3-3:30 p.m. Refreshment break with vendors
Sponsored by: Kofile Technologies and US Imaging
3:30-4 p.m. Healthy Minds, Healthy Hearts
Ms. Ashley Cureton, Wellness Consultant, Texas Association of Counties
During this session, attendees will learn about the importance of a holistic approach to a sustainable healthy lifestyle and identify seven investments to improve their health.
4-5 p.m. Unclaimed Property Reporting
Ms. Ashley Bullock, Holder Reporting and Education, Unclaimed Property, Texas Comptroller of Public Accounts
The presentation will include information about reporting unclaimed property to the Texas Comptroller of Public Accounts as it relates to county and district clerks.
5-7:30 p.m. Happy Hour
Sponsored by: Data Preservation Solutions
 
Wednesday, Jan. 30
7:30-8:30 a.m. Morning Coffee and Vendor Visits
Sponsored by: Kofile Technologies
8 a.m.-5 p.m. Registration and Information Desk open
8 a.m.-3:30 p.m. Silent Auction
Puzzle Pieces for the Big Picture (Breakout Sessions)
  BREAKOUT 1: CIVIL RELATED TO CRIMINAL
Hon. Linda Holman, Colorado Co. District Clerk
BREAKOUT 2: CRIMINAL
Hon. Lori Bohannon, Wichita County Clerk
BREAKOUT 3: MISCELLANEOUS
Hon. Julie Smith, Potter County Clerk
8:30-9:15 a.m. Occupational Driver's License (ODL)
Mr. Scott Brumley, Potter County Attorney
Inmate Mail/Jail Findings
Ms. Melinda Fletcher, Appellate Attorney, Special Prosecution Unit
Hon. Kari French, Walker County Clerk
TxEver and Local Registrars
Mr. Gaetan Carpentier, Field Representative, Department of State Health Services-Vital Statistics Section
9:15-10:15 a.m. Bail Bond Forfeitures, Judgements NISI, and Final Judgements
Ms. Bridget Chapman, Assistant District Attorney-Civil Division, Williamson County DA's Office
11.07 Writs
Mr. Benjamin B. Wolff, Executive Director, Office of Capital and Forensic Writs
Transfer Cases
Hon. Sharena Gilliland, Parker County District Clerk
10:15-10:45 a.m. Refreshment break with vendors
Sponsored by: Thomson Reuters and Title Data Inc.
10:45 a.m.-noon Registry of the Court
Hon. Lisa David, Williamson County District Clerk
Hon. Tammy Kneuper, Bandera County District Clerk
Records Management and Disposition
Ms. Bonnie Zuber, Government Information Analyst, Texas State Library and Archives Commission
Remote Online Notarization - New Challenges?
Mr. Roland Love, Attorney
Mr. Robert M. Sumners, Director of Government Filings, Office of the Texas Secretary of State
Noon-1:30 p.m. Lunch on your own
1:30-3 p.m. Fraudulent Filings
Mr. Justin Wilson, Special Agent, Federal Bureau of Investigations (FBI)
Appeals - All (JP-County-District)
Hon. Kari French, Walker County Clerk
Hon. Eric Garza, Cameron County Clerk
Juvenile Records
Ms. Kaci Singer, Senior Staff Attorney, Texas Juvenile Justice Department
This session will cover juvenile records law, with emphasis on the laws as applicable to court clerks. It will include confidentiality, sharing of records, and sealing.
3-3:30 p.m. Refreshment break with vendors (silent auction ends during break)
Sponsored by: Granicus and US Imaging
3:30-5 p.m. Panel: District Clerk ListServ Live
Hon. Laura Hinojosa, Hidalgo County District Clerk
Hon. Clarissa Webster, Ector County District Clerk
Hon. Sheri Woodfin, Tom Green County District Clerk
Ms. Nanette Forbes, Legislative Liaison, Texas Association of Counties
Panel: Combo Clerk ListServ Live
Hon. Judy Crawford, Crane County Combo Clerk
Hon. Lisa Johnson, Hemphill County Combo Clerk
Hon. Melissa Mead, Hartley County Combo Clerk
Ms. Nanette Forbes, Legislative Liaison, Texas Association of Counties
Panel: County Clerk ListServ Live
Hon. Kari French, Walker County Clerk
Hon. Stacey Kemp, Collin County Clerk
Hon. Brenda McKanna, Moore County Clerk
Ms. Nanette Forbes, Legislative Liaison, Texas Association of Counties
3-3:30 p.m. Refreshment break with vendors (silent auction ends during break)
5-8 p.m. Clerk Dance Night and Dinner Event (Buffet Dinner) Pay for silent auctions at this time.
 
Thursday, Jan. 31
7:30-8:30 a.m. Morning Coffee
Sponsored by: Texas Association of Counties
Closing General Session
8:30-9:30 a.m. eFile/re:Search TX
Ms. Tracy Hopper, IT Administrator, Harris County District Clerk's Office
Hon. Sheri Woodfin, Tom Green County District Clerk

We will have Questions and Answers for recent changes with efiling and re:SearchTX. We will also provide an update on what is happening at the state level in the Judicial Committee on Information Technology (JCIT) meetings.
9:30-10:30 a.m. Cost Rules for Public Information
Ms. Jahnna Ward, Assistant Attorney General, Office of the Attorney General
Discussion on the cost rules associated with the production of information under the Public Information Act. The topics will include, among other things, a discussion of the general rules, proper cost estimates, and how to respond to cost complaints.
10:30 a.m.-noon Dynamics of Human Trafficking
Ms. Laramie Gorbett, Human Trafficking Specialist, Texas Association Against Sexual Assault
This training will discuss the dynamics of human trafficking. We will focus on vulnerabilities to trafficking and various forms of force, fraud and coercion used by traffickers. We will examine the impact of trauma on survivors and how to provide victim-centered services and referrals. This training is interactive and appropriate for all knowledge and experience levels.
Conference Adjourns - Be the essential piece of the puzzle!

*Agenda subject to change
​​

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Conference registration is transferable to another person within your organization to attend without additional charge. Cancellation refund requests received in writing (email and fax acceptable) by Jan. 4 will be granted, minus a $10 administration fee. We are unable to honor refund requests received after Jan. 4. Please contact Sam Burke for cancellations or by fax at (512) 477-1324.

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