North and East Texas County Judges and Commissioners Association Annual Conference and Business Meeting

May 13 - 16, 2019

Brazos County Expo
Cavalry Court and The George
College Station, TX 77840

Thank you for your interest in the North and East Texas County Judges and Commissioners Association Annual Conference and Business Meeting. Online registration has closed, but you may still register onsite. For more information, contact Michele Ewerz or Rachel Kucera at (800) 456-5974.

Our 2019 conference will focus on commissioners courts coming together to stand united, not only in our counties but throughout the 86th legislative session. Creating a unified front, we will not divide and we will not fail. The conference will also highlight pertinent topics such as road maintenance and construction, payroll policies, and basic taxation. In addition, this event provides a great opportunity to get together with fellow judges and commissioners from North and East Texas and across the state.

The conference agenda is crafted to include the latest information on hot topics in county government as well as advanced curriculum sessions. However, not all of the learning will take place in the classroom. You may network with other officials during the golf tournament, domino tournament, or skeet shoot on Wednesday afternoon. Other opportunities include the Exhibitor Appreciation Reception on Monday and Host Court Night on Tuesday featuring country singer Johnny Rodriguez.

Once again, the North and East Texas County Judges and Commissioners Association will offer some early bird sessions: For example, Monday, May 13, will feature four hours of administrative training for county commissioners court members.

Special Addition

Among the sessions, the North and East Texas County Judges and Commissioners Association will offer a License-to-Carry class ($75 per person) on Monday, May 13. Click here for more details.

Learning Outcomes

By the end of this conference, you will be able to:

  • Demonstrate new leadership skills through knowledge, training and ideas gained from educational sessions;
  • Better understand the duties of other county offices and the role they play in county government; and
  • Better understand the legislative issues effecting Texas county government.

Spouse Activities

Activities for spouses will be arranged for Tuesday, May 14, and Wednesday, May 15. Please see the Scheduled Activities or Agenda tab for more details.

Association Officers

Hon. Rick Bailey, President
Johnson County Commissioner

Hon. Sydney Murphy, 1st Vice President
Polk County Judge

Hon. Paul Cothren, 2nd Vice President
Cass County Commissioner

Hon. Jason Brinkley, Secretary/Treasurer
Cooke County Judge

Hon. Byron Ryder, Immediate Past President
Leon County Judge

Sponsors and Contributors

Our sincerest thanks to these businesses and their representatives. Without the participation and support of these folks, the special events presented at this conference would not be possible.

For more information on sponsorship opportunities, please contact Frances T. Box, assistant to the president.

Vendors

For information on vendor registration, go to the County Progress website or contact Sarah Lazarowitz.

Reservations and Hotel Rates

The Calvary Court and The George are the host hotels. Request the “North and East Texas County Judges and Commissioners” room block or use group codes below when reserving your sleeping room. The deadline to reserve rooms at the special rate is April 21 so make your reservations early. All reservations received after this date will be accepted on a space-available basis only and at the prevailing hotel rates.

When reservations are made, a deposit equal to the room rate and tax for the first night for each reservation is required. An individual’s deposit is refundable to that individual only if the hotel receives notice of cancellation at least 72 hours prior to scheduled arrival.

Hotel check-in is 3 p.m.; checkout is noon.

Room rates for the host hotels: $129 per night for single/double

The Calvary Court
200 Century Ct.
College Station, TX 77840
(844) 313-7337
Group Online Code: NAETCJCACA2835

The George
180 Century Ct.
College Station, TX 77840
(844) 599-3871
Group Online Code: NAETCJCACA2146

Other nearby hotels:

Home2 Suites by Hilton College Station
300 Texas Ave.
College Station, TX 77840

Hampton Inn College Station
320 Texas Ave.
College Station, TX 77840

Fairfield Inn & Suites by Marriott Bryan College Station
4613 S Texas Ave.
Bryan, TX 77802

Monday, May 13
10 a.m.-2 p.m. Early Bird Session
6-9 p.m. Welcome Reception and Dinner
The Stables and Parade Green
Sponsored by: The North and East Texas County Judges and Commissioners Association
Tuesday, May 14
11 a.m.-3 p.m. Spouse Event: Lunch and Painting with a Twist
The Stables at Cavalry Court
Sponsored by: Momar Inc.
Rene Bates Auctioneers Inc
6-10 p.m. Host Court Night
Social hour starting at 6 p.m.; dinner served at 7 p.m.
Coordinated and sponosred by: Brazos County Commissioners Court
Music sponsored by: Bane Machinery, Inc.
Brazos County
LaSalle Corrections
Perdue Brandon Fielder Collins & Mott, LLP
Wilson Culverts, Inc.

Live music: Johnny Rodriguez
Wednesday, May 15
11:30 a.m.-3 p.m. Spouse Event: Lunch and George H.W. Bush Library Tour
The Statesman II at The George/George H.W. Bush Presidential Library and Museum
Noon Domino Luncheon and Tournament
The Stables I
Sponsored by: LaSalle Corrections
Noon Golf Luncheon Tournament
The Golf Club at Texas A&M
Sponsored by: Hart InterCivic
McCreary, Veselka, Bragg & Allen, P.C.
Beverage cart sponsored by: Purple Wave Auction
Noon Skeet Luncheon Tournament
Brazos County Expo Center / Gunsmoke Shooting Range
Sponsored by: Indigent Healthcare Solutions
Thursday, May 16
8-9 a.m. Inspirational Breakfast
The Statesman II
Speaker: Hon. Lloyd Wassermann, Former Brazos County Commissioner
9-9:40 a.m. Association Business Meeting and Installation of Officers
The Statesman I

Scheduled activities are subject to change
Monday, May 13
The George
7 a.m. Registration and Information Desk set up
8 a.m.-5 p.m. Registration and Information Desk open
License-To-Carry Course
View more details here
8 a.m.-noon Classroom Portion
Instructor: Hon. Paul Cothren, Cass County Commissioner; 2nd Vice President, North and East Texas County Judges and Commissioners Association
Hon. Gary Hollowell, Cooke County Commissioner
Noon-12:30 p.m. Grab-and-go lunch for License-to-Carry Course
12:30-3 p.m. Range Portion at the Gunsmoke Shooting Range
Early Bird Session
10:30-11:20 a.m. Overview of Statutory Requirements for County Budgeting
Speaker: Hon. Mary Cunningham, Judicial Program Manager, Texas Association of Counties
11:20 a.m.-12:10 p.m. Setting the Budget Calendar
Speaker: Hon. Mary Cunningham, Judicial Program Manager, Texas Association of Counties
12:10-1:20 p.m. Provided lunch for Early Bird Session
1:20-2:10 p.m. Calculating and Setting the Tax Rate
Speaker: Hon. Tammy J. McRae, Montgomery County Tax Assessor-Collector
2:10-3 p.m. Effectively Communicating with Constituents
Speaker: Dr. Peter McGuill, Director, V.G. Young Institute of County Government, Texas A&M AgriLife Extension Service
The Cavalry Court
2-3:30 p.m. Resolutions Committee
2-3:30 p.m. Nominations Committee
3-5 p.m. Site Selection Committee
6-9 p.m. Welcome Reception and Dinner
 
Tuesday, May 14
Brazos County Expo Center
*Transportation will be provided. Buses will be running continually from The George and the Cavalry Court to the Brazos County Expo Center from 7 a.m. to 5:30 p.m.*
7:30 a.m.-5 p.m. Registration and Information Desk open
7:30 a.m.-5 p.m. Exhibit Hall open
7:30 a.m. Breakfast in the Exhibit Hall
Sponsored by: Cleveland Asphalt Products, Inc.
Southern Tire Mart
Triple Blade & Steel, Inc.
Opening General Session
8-8:50 a.m. Call to Order - Announcements

Invocation
Hon. Chris Kirkendall, Hardin County Commissioner

Presentation of Colors
Brazos County Sheriff's Office

Pledge to the U.S. and Texas Flags
Hon. Paul Cothren, Cass County Commissioner; Second Vice President, North and East Texas County Judges and Commissioners Association

National Anthem
Ms. Layne Lampley

Introduction of Officers

Greetings
Hon. Duane E. Peters, Brazos County Judge
Hon. Robert Johnston, Anderson County Judge; President, County Judges and Commissioners Association of Texas
Hon. Jen Crownover, Comal County Commissioner; Second Vice President, South Texas County Judges and Commissioners Association
Hon. Rex Fields, Eastland County Judge; President, West Texas County Judges and Commissioners Association
Hon. Renee Couch, Comal County Treasurer; President-Elect, Texas Association of Counties
Dr. Peter McGuill, Director, V.G. Young Institute of County Government, Texas A&M AgriLife Extension Service, College Station
Mrs. Julie Anderson, Editor, County Progress magazine
8:50-9:40 a.m. Surviving an Active Shooter
This presentation guides the individual in establishing his own personal survival mind set. If he becomes a victim of an active shooter, his survival mind set should provide him with the intelligent options from which to choose to significantly improve his chances of survival.
Keynote speaker: Mr. Stephen Daniel, Senior Community Liaison, Houston Police Department
Sponsored by: Brinkley Sargent Wiginton Architects
Latta Technical Services, Inc.
MD Engineering LP LLP
9:40-9:50 a.m. Census 2020
Mr. Kenneth Leonard, Partnership Specialist, Census 2020
9:50-10:50 a.m. Refreshment Break in the Exhibit Hall
Sponsored by: Texas A&M AgriLife Extension Service Professional Associations
10:50-11:40 a.m. 3.013 Working with the Legislature: Legislative Panel
This session will provide a legislative update and discuss the current session of the Legislature.
Moderator: Mr. Jim Allison, General Counsel, County Judges and Commissioners Association of Texas
Speakers: Area legislators
11:30 a.m.-3 p.m. Spouses Event: Lunch and Painting with a Twist (The Stables at Cavalry Court)
Sponsored by: Momar Inc.
Rene Bates Auctioneers Inc
11:40 a.m.-1 p.m. Lunch with the Exhibitors
Sponsored by: Koflie Technologies, Inc.
Perdue Brandon Fielder Collins & Mott, LLP
11:40 a.m.-1 p.m. Past Presidents' Luncheon (by invitation only)
Sponsored by: Allison, Bass & Magee, LLP
Commissioners Education Session
1-1:50 p.m. Basic Road Construction
County Commissioners face ever-increasing challenges in providing county road networks that meet the transportation needs of commerce and industry while maintaining a reliable and safe system for county residents. This session will provide a discussion of these demands and focus on ways to address increased traffic flow, safety of road users and damage to county infrastructure due to heavy truck traffic, especially on low-volume roads.
Speaker: Mr. Don Bonifay, Owner, Bonifay & Associates, Engineering and Construction Management
1:50-2:40 p.m. Best Practices on Road Maintenance
Managing road maintenance schedules is an important task for many county commissioners as they seek to meet the needs of constituents. Listen as experienced commissioners describe practices and methods that have served them well.
Speakers: Hon. Rick Bailey, Johnson County Commissioner
Hon. Kelly Traylor, Cherokee County Commissioner
Hon. Grover “Tiger” Worsham, Trinity County Commissioner
2:40-3:35 p.m. Refreshment break in the Exhibit Hall
Sponsored by: R.B. Everett & Co.
3:35-4:25 p.m. 4.004 County Purchasing: Road Equipment and Materials
This session will cover the requirements, options and best practices for purchasing road equipment and materials.
Speaker: Mr. Bob Bass, Partner, Allison Bass & Magee, LLP
4:25-5:15 p.m. 4.002 Personnel Policy: Payroll
The Fair Labor Standards Act (FLSA) establishes how employees are to be compensated. This training will concentrate on the key aspects of properly following the FLSA and what compensation policies are important to comply with the regulation.
Speaker: Ms. Diana Cecil, Human Resource Consultant, Texas Association of Counties
5:15 p.m. Commissioners Recess
Judicial Education Session
Presiding: Hon. Byron Ryder, Leon County Judge; Immediate Past President, North and East Texas County Judges and Commissioners Association
1-2 p.m. Ethics for County Judges
The State Commission on Judicial Conduct investigates ethical complaints against Texas judges. This session will outline the Commission’s operations and summarize the ethical canon prescribed for you and your staff, along with the expectations and applications.
Speaker: Mr. Eric Vinson, Executive Director, State Commission on Judicial Conduct
2-3 p.m. Adjudicating Criminal Cases: Magistration on Trial
County Court is the original jurisdiction for all Class A & B misdemeanor cases. This session provides a practical overview of the judicial process from magistration to judgment (by plea agreement or jury trial) from the perspective of the judge, with emphasis on the court’s role in overseeing proper procedural processes of each case.
Speaker: Hon. Mary Cunningham, Judicial Program Manager, Texas Association of Counties
3-3:15 p.m. Refreshment break
Sponsored by: iDocket.com
3:15-4:15 p.m. Occupational Drivers License
This session will feature an overview of current law and procedure for granting an occupational driver’s license, including recent statutory changes.
Speaker: Hon. Garry Merritt, General Counsel and Director, Legal and Legislative Services, Texas Association of Counties
4:15-5:15 p.m. Moderated Discussion
This discussion will center on current topics of particular concern to county judges, including mental health and jail issues and indigent defense. Discussion will also cover utilizing proper forms from magistration, arraignment and sentencing, as well as routine legal questions that arise for county judges.
Speaker: Hon. Mary Cunningham, Judicial Program Manager, Texas Association of Counties
5:15 p.m. Judges recess
6-10 p.m. Host Court Night
Social hour starting at 6 p.m.; dinner served at 7 p.m. Country singer Johnny Rodriguez will take the stage at 8 p.m.
Coordinated and sponsored by: Brazos County Commissioners Court
Music sponsored by: Bane Machinery, Inc.
Brazos County
LaSalle Corrections
Perdue Brandon Fielder Collins & Mott, LLP
Wilson Culverts, Inc
 
Wednesday, May 15
Brazos County Expo Center
*Transportation will be provided. Buses will be running continually from The George and the Cavalry Court to the Brazos County Expo Center from 7 a.m. to 12:00 p.m.*
7:30-11:30 a.m. Registration and Information Desk open
7:30-11:30 a.m. Exhibit Hall open
7:30 a.m. Breakfast in the Exhibit Hall
Sponsored by: RDO Equipment Co.
General Session
8-8:50 a.m. 3.001 Open Meetings Act
This session provides an overview of the applicability of the Texas Open Meetings Act and the statutory requirements including quorums, notice, conducting an open meeting and conducting a closed meeting. Additional discussion will cover the consequences for failure to comply with the Texas Open Meetings Act.
Speaker: Mr. Eric Magee, Partner, Allison, Bass & Magee, LLP
8:50-9:50 a.m. Refreshment break in the Exhibit Hall
Sponsored by: Halff Associates, Inc.
The Railroad Yard
9:50-10:40 a.m. 4.014 Ethics: Abuse of Power
As public servants it is imperative that members of county commissioners court serve not only in an ethical manner but understand what constitutes abuse of power. Learn how to recognize it and, more importantly, how to become ethically competent as an elected official.
Speaker: Hon. Jarvis Parsons, Brazos County District Attorney
10:40-11:30 a.m. Public Power Pool: Texas Counties Can Lower Electric Rates by Working Together
Enactment of electric deregulation in Texas led to the 2002 formation of the Public Power Pool as a collective effort by Texas counties to save money. The Pool grew rapidly from four founding members to 98 political sub-divisions, including 47 counties. The speakers will analyze how, by working together, P3 member counties have won close-to-wholesale pricing, better quality contracts and superior account management and service. Learn how to identify a better electricity contract and gain insights on what to watch for when it comes to dealing with traditional energy brokers.
Speakers: Mr. Brandon Fowler, Principal, Enstrat Analytics
Mr. David Quin, Program Manager, P3, Conference of Urban Counties
11:30 a.m. Lunch on your own
The Cavalry Court
Noon Domino Luncheon and Tournament
Sponsored by: LaSalle Corrections
Noon Golf Luncheon and Tournament
Sponsored by: Hart InterCivic
McCreary, Veselka, Bragg & Allen, P.C.

Beverage cart sponsored by: Purple Wave Auction
Noon Skeet Luncheon and Tournament
Skeet Tournament

Sponsored by: Indigent Healthcare Solutions
The George
11:30 a.m.-3 p.m. Spouse Event — Lunch and George Bush Library Tour
The Statesman II at The George / George H. W. Bush Presidential Library and Museum
1-2:50 p.m. Registration and Information Desk open
Commissioner Court Advanced Curriculum Session
1-1:50 p.m. 2.004 District Clerk
This session will be an overview of the duties of district clerk and how those duties affect the county budget.
Speaker: Hon. Patti L. Henry, Chambers County District Clerk
1:50-2 p.m. Refreshment break
Sponsored by: Bickerstaff Health Delgado Acosta LLP
2-2:50 p.m. 2.016 Community Supervision and Corrections Department
The Community Supervision and Corrections Department has a responsibility to the courts, the individual ordered to complete a term of community supervision, and the community. This presentation explains how the department meets those responsibilities in today’s environment by facilitating positive changes in offender behavior. This occurs through the provision of programs and services and rapid accountability for offender actions.
Speaker: Ms. Jennifer Goerig, Director, Brazos County Community Supervision and Corrections
2:50 p.m. Recess
 
Thursday, May 16
The George
7:30 a.m.-noon Registration and Information Desk open
8-9 a.m. Inspirational Breakfast
Speaker: Hon. Lloyd Wassermann, Former Brazos County Commissioner
8:30 a.m. Morning Coffee
Sponsored by: ROMCO Equipment Co.
Association Business Meeting and Installation of Officers
9-9:40 a.m. Business Meeting Agenda
Financial Report
Committee Reports
Election of Officers
Installation of Officers
General Session
Presiding: Hon. Rick Bailey, Johnson County Commissioner; Immediate Past President, North and East Texas County Judges and Commissioners Association
9:40-10:30 a.m. 4.007 Basic Taxation
Judge Whitley will discuss taxation issues important to counties. These topics include revenue caps, unfunded mandates, tax exemptions and other elements of our state and local tax systems.
Speaker: Hon. B. Glen Whitley, Tarrant County Judge
10:30-10:40 a.m. Refreshment break
10:40-11:30 a.m. 3.002 Commissions and Committees: Texas Commission on Jail Standards
Attendees will hear an overview and update on the Texas Commission on Jail Standards.
Speakers: Hon. Bill Stoudt, Gregg County Judge
Mr. Brandon Wood, Executive Director, Texas Commissioner on Jail Standards
11:30 a.m. Adjourn

*Agenda is subject to change.

Education Sponsor

Special thanks to the V.G. Young Institute of County Government, a part of the Texas A&M AgriLife Extension Service, for serving as the education program co-sponsor for this conference.

Commissioners Hours

This program is approved for 13 hours of continuing education for county commissioners.

Judges Hours

The judicial education session on Tuesday afternoon is approved for four hours of continuing education for county judges.

Commissioners Court Advanced Curriculum

This program includes nine hours of credit towards CCAC Certification.

Early Bird Session

Four additional hours for Commissioners will be offered on Monday, May 13.

Cancellations and all refund requests must be received in writing (fax or email acceptable) by April 29 (less the administrative fee). Refunds after April 29 will be subject to an administrative fee equal to half of the registration fee. No refund requests will be honored after May 30.

Please email cancellations to Rachel Kucera or fax to (512) 477-1324.

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