County and District Clerks' Association of Texas Winter Conference

February 3 - 6, 2020

Embassy Suites Hotel and Conference Center
1001 E. McCarty Ln.
San Marcos, TX 78666

For more information contact Luz Hinojosa or Sam Burke​ at (800) 456-5974.

Join the County and District Clerks' Association of Texas at its 2020 Winter Conference, scheduled Feb. 3-6, 2020 at the Embassy Suites by Hilton Hotel Conference Center & Spa in San Marcos. County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual continuing education requirements.  An integral part of this meeting will be the opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county.

Registration opens Tuesday, Oct. 1, at 8 a.m. You must register for the conference before you can receive instructions for booking your hotel room.

In honor of the Association's 125th anniversary, this year's conference theme is “Deeply Rooted in History.” Attendees will receive comprehensive information on popular topics that affect them directly. In addition, attendees are invited to attend the 125th Anniversary Celebration scheduled for Wednesday, Feb. 5 at the host hotel. This special celebration is a formal event, so get ready to celebrate in style!

Registration Fees

Full conference registration includes all education sessions, meals and breaks.

Description Early Registration
by January 10
Registration
after January 10
Clerk/Deputy Registration $200 $225
Retired Clerk Package $100  
Corporate Attendee $500  
On-Site Registration $225  
One-Day Registration $100  
Guest Ticket for Banquet $25  

Hotel Accommodations

The conference host hotel is the Embassy Suites by Hilton Hotel Conference Center & Spa in San Marcos. You must register for the conference before you can receive instructions for booking your hotel room. The hotel does not accept room reservations by phone.

Host Hotel Room Cancellations

If you have a room reservation at the host hotel and you need to cancel the reservation, please do not cancel directly with the hotel. Contact Sam Burke, project coordinator, Texas Association of Counties, at (512) 478-8753 to cancel your host hotel room reservation.

Host Hotel

Embassy Suites by Hilton San Marcos Hotel Conference Center & Spa
1001 E. McCarty Ln.
San Marcos, TX 78666                            
Room Rate: $132 per night plus a 15 percent occupancy tax.
Hot breakfast provided at hotel.

If special accommodations are needed, please contact Sam Burke at (800) 456-5974.

Parking at Host Hotel

There is NO charge for guests' overnight self-parking. Valet parking is available for $12 per day.

For a list of overflow hotels, visit the Hotel Page.

Continuing Education

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Vendor Information

For information on vendor registration and sponsorship opportunities, please contact Sarah Lazarowitz , events director, Zachary Publications, at (325) 673-4822 ext. 2121.

Payment Information

Please make checks payable to Texas Association of Counties.

Mail checks to:
CDCAT Annual Fall Conference
c/o Texas Association of Counties
P.O. Box 2711
San Antonio, TX 78299

Association Officers

Hon. Laura Hinojosa, President
District Clerk - Hidalgo County

Hon. Stacey Kemp, Vice President
County Clerk - Collin County

Hon. Lisa Johnson, Treasurer
Combination Clerk – Hemphill County

Hon. Patti L. Henry, Secretary
District Clerk – Chambers County

Hon. Jennifer Lindenzweig, Immediate Past President
County Clerk - Hunt County

The conference host hotel is the Embassy Suites by Hilton Hotel Conference Center & Spa in San Marcos. You must register for the conference before you can receive instructions for booking your hotel room. The hotel does not accept room reservations by phone.

Host Hotel Room Cancellations

If you have a room reservation at the host hotel and you need to cancel the reservation, please do not cancel directly with the hotel. Contact Sam Burke at (512) 478-8753 to cancel your host hotel room reservation.

Host Hotel (ROOM BLOCK FULL)
Embassy Suites by Hilton San Marcos Hotel Conference Center & Spa
1001 E. McCarty Ln.
San Marcos, TX 78666                            
Room Rate: $132 per night plus a 15 percent occupancy tax.
Hot breakfast provided at hotel.

If special accommodations are needed, please contact Sam Burke at (800) 456-5974.

Parking at Host Hotel

There is NO charge for guests' overnight self-parking. Valet parking is available for $12 per day.

Host Hotel Policies

Conference registration is required to guarantee a hotel reservation in the conference room block; otherwise your hotel reservation is subject to cancellation or an increased hotel rate.
 

Overflow Hotels

Courtyard Marriott San Marcos (1.8 miles from Embassy Suites San Marcos)
625 Commercial Loop
San Marcos, TX 78666
(512) 359-7550
Group Code: Tell them you are with the County and District Clerks group
Room Rate: $132 per night plus a 15 percent occupancy tax
Breakfast vouchers provided to CDCAT attendees at this hotel.

Country Inn and Suites San Marcos (3.5 miles from Embassy Suites San Marcos)
1560 IH-35 South
San Marcos, TX 78666
(512) 392-8111
Group Code: CDCAT—County and District Clerks
Room Rate: $89 per night plus a 15 percent occupancy tax
Hot breakfast provided at hotel.

Holiday Inn San Marcos (4.0 miles from Embassy Suites San Marcos)
105 Bintu Dr.
San Marcos, TX 78666
(512) 805-1000
Group Code: Tell them you are with the County and District Clerks group
Room Rate: $94 per night plus a 15 percent occupancy tax
Hot breakfast provided at hotel.

Holiday Inn Express & Suites San Marcos South (0.5 miles from Embassy Suites San Marcos)
900 Barnes Dr.
San Marcos, TX 78666
(512) 392-6355
Group Code: Tell them you are with the County and District Clerks group
Room Rate: $94 per night plus a 15 percent occupancy tax
Hot breakfast provided at hotel.

Download the print version here.

Sunday, Feb. 2
5:30 p.m. CDCAT Executive Board Meeting
Monday, Feb. 3
10 a.m.-5 p.m. Registration and Information Desk Open
10:30 a.m.-noon CDCAT Full Board Meeting
1:30-3:30 p.m. Clerk User Group Meeting — Clerk Networking by Case Management System (CMS)
Conferees will divide into groups based on their individual CMS interests. Join your fellow clerks for an interactive discussion of topics specific to each CMS system. A panel of seasoned clerks who use each CMS system will share their knowledge and experiences, and they will answer questions.
Tyler Technologies/Odyssey
Local Government Solutions (LGS)
NET Data
iDocket
Edoc Technologies
General Session for County Specific, Minimal or No CMS
3:30-5:30 p.m. Committee Meetings
By-Laws Committee Meeting
Legislative Commitee Meeting
Education Committee Meeting
Banking and Finance Committee Meeting
Community Outreach Meeting
Tuesday, Feb. 4
7:30-8 a.m. Exhibit Hall Open
8 a.m.-5 p.m. Registration and Information Desk Open
8 a.m.-5 p.m. Silent Auction
Welcome General Session
Moderator: Hon. Laura Hinojosa, Hidalgo County District Clerk, CDCAT President
8:30-9 a.m. Welcome

Presentation of Colors
TBD

Invocation
Hon. J.C. Perez, Jim Wells County Clerk

National Anthem
Singing Clerks

Pledge of Allegiance/Texas Pledge
TBD
9-9:30 a.m. Blowout Game
9:30-10 a.m. Deeply Rooted in History: A Look at the Creation of the Office of the Clerk and CDCAT
10-10:30 a.m. Refreshment break with vendors
Sponsored by: TBD
10:30 a.m.-noon Cybersecu"root"y
TAC
Noon-1:30 p.m. Lunch on your own
1:30-3 p.m. Keynote: Be Happy, Work Happy. Because Happy People Make Good Things Happen
Ms. Kim Hodous, The Happiness Speaker
3-3:30 p.m. Refreshment break with vendors
3:30-4 p.m. National Background Investigations Bureau (NBIB)
4-5 p.m. NICS - Reporting for Mental Assessments
5-7:30 p.m. Happy Hour/Scholarship Fundraiser
Sponsored by: Data Preservation Solutions
 
Wednesday, Feb. 5
7:30-8:30 a.m. Exhibit Hall Open
8 a.m.-5 p.m. Registration and Information Desk Open
8 a.m.-3:30 p.m. Silent Auction
Deeply Rooted in Education (Breakout Sessions)
  Breakout 1: Civil Related to Criminal Breakout 2: Criminal Breakout 3: Miscellaneous
8:30-9:15 a.m. Collections
Mr. Jim Lehman, Collections Specialist, Office of Court Administration
HR
Ms. Diana Cecil, Senior Human Resources Consultant, Texas Association of Counties
Archive Plan and Requirements
9:15-10 a.m. Collections (repeat session)
Mr. Jim Lehman, Collections Specialist, Office of Court Administration
  Rooting for Records: Record Archive Projects
Hon. Clarissa Webster, Ector County District Clerk
10-10:30 a.m. Refreshment break with vendors
10:30-11:30 a.m. Civil Appeals
Hon. Eric Garza, Cameron County Clerk
HR Forms: Document, Document, Document Open Records
11:30 a.m.-1 p.m. Lunch on your own
1-1:45 p.m. Escheating From a Clerk's Perspective
Hon. Sheri Woodfin, Tom Green County District Clerk
Dig Deep: Internal Audits and Quality Control Processes Brands
Mr. Scott Williamson, Executive Director, Law Enforcement, Brand and Inspection Services, Texas and Southwestern Cattle Raisers Association
1:45-2:30 p.m. Non-Criminal Surety and Cash Bonds Dig Deep: Internal Audits and Quality Control Processes (repeat session) OPR
2:30-3 p.m. Refreshment break with vendors (silent auction ends during break)
3-4 p.m. Reporting Requirements (Attorney Appointment Fees)
Ms. Sandra Mabbett, Judicial Analyst, Office of Court Administration
Court Reporter Exhibits (Receiving, Cataloguing, Dispose)
Court Reporter Association
Marriage License
Hon. Lori Bohannon, Wichita County Clerk
Hon. Stacey Kemp, Collin County Clerk
4-5 p.m. Panel: District Clerks ListServ Live
Hon. Tammy Robinson, Taylor County District Clerk
Hon. Clarissa Webster, Ector County District Clerk
Hon. Sheri Woodfin, Tom Green County District Clerk
Panel: Combo Clerks ListServe Live
Hon. Judy Crawford, Crane County Combo Clerk
Hon. Lisa Johnson, Hemphill County Combo Clerk
Hon. Melissa Mead, Hartley County Combo Clerk
Panel: County Clerks ListServ Live
Hon. Stacey Kemp, Collin County Clerk
Hon. Brenda McKanna, Moore County Clerk
Hon. Linda Wallace, Rains County Clerk
6:30-9 p.m. 125th Anniversary Celebration (Formal attire requested)
Entertainment: Mr. Terry Mikeska, Pianist
 
Thursday, Feb. 6
7:30-8:30 a.m. Break
Closing General Session
8:30-9 a.m. Home Grown Motivation (Bright Ideas)
Panel
9-10 a.m. Court of Criminal Appeals/re:Search and Misc. Court Orders
Ms. Holly Taylor, Staff Attorney, Texas Court of Criminal Appeals
10-11 a.m. Legislative Fee Changes
Mr. David Slayton, Administrative Director, Office of Court Administration
11 a.m.-noon OCA Updates
Mr. David Slayton, Administrative Director, Office of Court Administration
Conference Adjourns - Deeply Rooted in History

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Conference registration is transferable to another person within your organization to attend without additional charge. Cancellation refund requests received in writing (email and fax acceptable) by January 10 will be granted, minus a $10 administration fee. We are unable to honor refund requests received after January 10. Please contact Sam Burke for cancellations or by fax at (512) 477-1324.

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