New Treasurers’ Seminar

December 7 - 10, 2020

MCM Elegante Suites
4250 Ridgemont Dr.
Abilene, TX 79606
(325) 698-1234

For more information, contact Deanna Auert or Nino Miranda at (800) 456-5974.

In-Person Event Safety Guidelines

CTAT is committed to providing a clean and safe experience when attending meetings and events, and prioritizes the safety and social wellbeing of all attendees, guests and staff. We continue to monitor guidance from the Centers for Disease Control and Prevention (CDC), Occupational Safety and Health Administration (OSHA) Texas Department of State Health Services (DSHS), Local Health Authorities (LHAs) and state and local governments for regulations and guidelines. physical distancing and safety measures have been put into place for currently planned conferences and events.

From registration to meeting rooms, exhibit halls and meals, the Education and Event Services team has developed detailed plans, processes and procedures to help you feel safe.

Due to possible capacity limitations, some conferences may have to limit the number of attendees to accommodate physical distancing guidelines. For more information, please contact Deanna Auert or visit the facility's website for specific safety guidelines pertaining to venues.

How Event Staff Are Keeping You Safe

Event staff will wear protective face coverings and gloves in all public areas of the meeting venue.

Event staff will practice physical distancing with Plexiglas shields and/or face shields at registration desk; place floor markers at registration area, meeting rooms, exhibit halls and food and beverage stations.

Event staff will clean and sanitize frequently touched surfaces and provide hand sanitizer for all attendees.

Event staff will conduct a daily symptom assessment of themselves.


Find the full list of guidelines and processes here*.

Newly elected county treasurers from around the state will gather for this all-important conference — an essential step in taking office. The New Treasurers Seminar will cover the basic core duties of the office of county treasurer, examining responsibilities such as depository contracts and public fund investments. Sessions will also delve into human resource issues and the resource materials available to treasurers taking office for the first time. This three-day conference was planned, in large part, by experienced county treasurers, who will serve as presenters at many of the sessions and will be present to talk informally with attendees. These veterans welcome questions and the chance to share their experiences in office.

Learning Outcomes

By the end of this conference, you can expect to:

  • Better understand the duties of the county treasurer and the role you play in county government.
  • Be familiar with the online County Treasurers' Resource Guide.
  • Know the proper record-keeping for the Fair Labors Standards Act (FLSA).
  • Identify the laws of the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act Amendments Act (ADAAA) and workers’ compensation.
  • Have an in-depth understanding of depository contracts.

Registration Fees

Conference Registration Fees Early Fee After Nov. 22
County Official or Employee $150 $175

Payment

Make checks payable to Texas Association of Counties
Mail to:
Texas Association of Counties
C/O Education Dept.
P.O. Box 2711
San Antonio, TX 78299

Special Services

To ensure that our conference is ADA-accessible, please contact Deanna Auert or Nino Miranda at (800) 456-5974 if you need assistance.

Hotel Accommodations

MCM Elegante Suites
4250 Ridgemont Dr.
Abilene, TX 79606
(325) 698-1234

The host hotel is the MCM Elegante Suites. Call (325) 698-1234 for room reservations. Ask for the “County Treasurers' Association” room block to receive the conference rate.

The conference rate is $96 per night, single/double, plus taxes. Hotel reservations must be secured by Nov. 22. After Nov. 22, all rooms are subject to availability and a price increase.

The room rate includes a full cooked-to-order breakfast and a nightly manager’s reception.

Check-in: 3 p.m.
Checkout: Noon

Tuesday, Dec. 8

8 a.m.-5 p.m.

Registration and Information Desk (Foyer)

GENERAL SESSION – Baja Room

MODERATOR: Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers’'Orientation Committee

8:30-9 a.m.

Understanding the County Treasurers' Association of Texas

Learn about CTAT, its history and what the association offers you. Discuss the roles of the executive officers and the responsibilities of each region.

Hon. Mitzi Baker, President, County Treasurers' Association of Texas and Midland County Treasurer

9-9:45 a.m.        

Depository Contracts

This presentation will address the facts that govern and potentially affect the establishment of bank depository relationships; the solicitation process and contractual requirements; and the relationships for primary bank depository services and financial institution deposits. Learn how to improve the process and outcome.

Hon. Mitzi Baker, President, County Treasurers' Association of Texas and Midland County Treasurer

9:45-10:05 a.m.

Break

10:05-10:50 a.m.

Collateralization and Safekeeping Services

The session is designed to review collateralization rules and regulations. We will also outline collateral documentation requirements, consider collateral management issues and highlight investment security transaction settlement procedures.

Hon. Mitzi Baker, President, County Treasurers' Association of Texas and Midland County Treasurer

10:50-11:50 a.m.

An Overview of the County Treasurers’ Resource Guide

Get to know the CTAT Resource Guide, which provides county treasurers a convenient outline of the constitutional duties, responsibilities and liabilities of this elective office.

Hon. Cindy Yeatts Brown, Denton County Treasurer

11:50 a.m.-1:30 p.m.

Lunch (on your own)

1:30-2:30 p.m.

Payroll Basics

This session will focus on a high level overview of FLSA timekeeping, recordkeeping basics, payroll deductions and acquiring commissioners court approval.

Hon. Cindy Yeatts Brown, Denton County Treasurer

2:30-3:30 p.m.

Reports

When it comes to administering payroll, numerous reports and forms need to be completed. We will focus on those which could result in fines and/or penalties if not completed or filed on time.

Hon. Alan Dierschke, Glasscock County Treasurer
Hon. Katherine Hudson, Wise County Treasurer
Hon. Ida Tyler, Hale County
3:30-3:50 p.m.

Break

3:50-4:50 p.m.

Accounts Receivable, Accounts Payable and Bank Reconciliations

Making financials flow in a county government environment.

Hon. Alan Dierschke, Glasscock County Treasurer
Hon. Katherine Hudson, Wise County Treasurer
Hon. Ida Tyler, Hale County Treasurer
Wednesday, Dec. 9
8 a.m.-4:35 p.m.

Registration and Information Desk (Foyer)

GENERAL SESSION – Baja Room

MODERATOR: Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers' Orientation Committee

8:30-10 a.m.

Federal and State Employment Laws

This class goes over the most important federal and state employment laws that supervisors need to be aware of when dealing with employees. This session describes each law and discusses the retaliation and discrimination aspects of each. The ADAAA (Americans with Disabilities Amendments Act) will be discussed with respect to new requirements for supervisors to engage in the interactive process and offer additional leave beyond that required under the FMLA. Knowing the laws helps supervisors interact with employees in ways that reduce their liability.

Ms. Michele Arseneau, Senior Human Resources Consultant, Texas Association of Counties

10-10:20 a.m. Break
10:20-11:20 a.m.

Introduction to the Texas Association of Counties and Its Many Services

Hear a brief overview of the history and structure of TAC. Discuss the various services offered at TAC and how to find your consultant.

Mr. Alan Bristol, County Relations Officer, Texas Association of Counties

11:20 a.m.-1 p.m.

Lunch (on your own)

1-1:45 p.m.        

Texas Association of Counties Legislative Services

The Texas Legislature needs to hear your voice. As a county official, your knowledge of the grassroots level of government makes your perspective invaluable for legislators. Learn tips for working with your local legislators and advocating on behalf of your county.

Ms. Aurora Flores, Legislative Consultant - Treasurers' Association, Texas Association of Counties

1:45-2:45 p.m.

State Court Fees and Intro to Webfiling your State Returns

This session will review the most common errors that occur in assessing or reporting state court costs and fees. The presenters will show how to access and sign in to the Comptroller’s Webfile tax filing program; also how to enter your state returns and choose from the payment options. A hands-on walk through the process will help answer many of your questions.

Hon. Lesa Crosswhite, Taylor County Treasurer

2:45-3:05 p.m.

Break

3:05-4:05 p.m.

TCDRS is Doing Retirement Right

Your TCDRS retirement plan is different from most other retirement plans. Learn how your TCDRS plan is structured, how benefits are designed to provide a lifetime of payout and how this type of plan compares to other retirement plans.

Ms. Amy Campbell, Manager of Employer Services, Texas County & District Retirement System

4:05-4:35 p.m.

Informal Peer-to-Peer Roundtable Discussion

Gain valuable insights from your colleagues during this interactive session. Attendees will be invited to discuss the topics presented during the day.

Thursday, Dec. 10
8-11:20 a.m.. Registration and Information Desk (Foyer)

GENERAL SESSION – Baja Room

MODERATOR: Hon. Alan Dierschke, Glasscock County Treasurer and Chair of the New Treasurers’ Orientation Committee

8:30-9 a.m.

Public Funds Investment Act: Compliance and Reporting

Hear an analysis of the county investment practices that are dictated by the law governing investment of public funds in Texas. Attendees will sharpen their knowledge of the reporting requirements of the Public Funds Investment Act and will review effective report elements.

Hon. Michael Lord Jr., Gaines County Treasurer
Hon. Alan Dierschke, Glasscock County Treasurer

9-10 a.m.

Financial Reports Required by Statute

This session will explore the financial reports due to the commissioners court. Who is responsible? What is required? Whew, I’m not the only one!

Hon. Dianna Spieker, Tom Green County Treasure

10-10:20 a.m. Break
10:20-11:20 a.m.

Financial Reports Required by Statute (continued)

This session continues to explore the financial reports due to the commissioners court.

Hon. Dianna Spieker, Tom Green County Treasurer

Agenda is subject to change.

Continuing Education

This conference is an introductory course on the performance of the duties of county treasurer, and successful completion is required by Texas Local Government Code Chapter 83.003.

Cancellation Policy

All registration refund requests must be received in writing before Dec. 5 to qualify for a full refund, less a $50 administrative fee. Refund requests received after that date will be subject to an administrative fee equal to half of the registration fee. No refund requests will be honored after Dec. 12. Please send an email to Nino Miranda or fax notice of your cancellation to (512) 477-1324.

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