126th Annual County and District Clerks' Association of Texas Conference

June 6 - 10, 2021

Amarillo Civic Center Complex
401 S. Buchanan St.
Amarillo, TX 79101

Registration will open Monday, March 15, at 8 a.m. You must register for the conference to obtain hotel reservation information.

For more information, contact Luz Hinojosa or Sam Burke or call (800) 456-5974.

Join the County and District Clerks’ Association of Texas at the 126th Annual CDCAT Conference on June 6-10 at the Amarillo Civic Center Complex.

This year’s conference theme is an extension of the fall and winter conference theme, “Preserving Our Past, Embracing Our Future.” Conference sessions and speakers will offer comprehensive information on popular topics, upcoming changes that affect you directly and areas of high interest in the clerk profession.

County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual continuing education requirements. 

An integral part of this meeting is the opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county.  

Don’t miss this opportunity to learn from great speakers and to see what Amarillo has to offer!

Registration Fees

Full conference registration includes all education sessions, meals and breaks.

Description Early Registration (postmarked on or before May 9) Registration (postmarked after May 9)
Clerk/Deputy Registration (Members and deputies) $250 $275
Clerk/Deputy Registration (Nonactive members) $275 $300
Retired Clerk Package $100  
Corporate Attendee $500  
On-Site Registration (Members) $275  
One-Day Registration $90  
 
Evening Event Tickets - Ages 13 & Over Price
Texas Musical in Palo Duro Canyon $50
Denim and Diamonds Banquet $25
 
Evening Event Tickets - Ages 12 & Under Price
Texas Musical in Palo Duro Canyon $30
Denim and Diamonds Banquet $20

The host hotel is the Embassy Suites Amarillo Downtown. You must register for the conference to obtain hotel reservation information.

Embassy Suites Amarillo Downtown HOTEL FULL
550 S. Buchanan St.
Amarillo, TX 79101

Room rate: Traditional Suites $164 per night plus tax

Check-in time: 4 p.m.
Checkout time: Noon

Overflow Hotels

The Barfield, Autograph Collection
600 S. Polk St.
Amarillo TX 79101

Reservations: (806) 414-2200
Room rate: $149 plus tax, per night

Courtyard Amarillo Downtown
724 S. Polk St.
Amarillo, TX 79101

Reservations: (806) 553-4500

If you need special accommodations, please contact Luz Hinojosa at (800) 456-5974.

Host Hotel Room Cancellations

If you need to cancel a room reservation, please do not cancel directly with the hotel. Contact Sam Burke at (800) 456-5974 to cancel your host hotel room reservation. This will help move fellow attendees off the waitlist. We kindly request that you not post your reservation on the CDCAT listserv because this hinders waitlist management.

Parking at Host Hotel

Validated parking: $5 per car, per day.

Sunday, June 6
6:30-9 p.m. President's Welcome Reception at Starlight Ranch
Sponsored by iDocket
Monday, June 7
7-9 p.m. Off-Site Event: Hodetown Stadium
Tuesday, June 8
6-10 p.m. Off-Site Event: Texas Outdoor Musical in Palo Duro Canyon State Park
Sponsored by Data Preservation Solutions
Wednesday, June 9
6:30 p.m.-midnight Banquet

Officers Swearing-In

Clerks of the Year
Sunday, June 6
Noon-6 p.m. Registration & Information Desk Open
1-5 p.m. Exhibits Setup
6:30-9 p.m. President’s Welcome Reception at Starlight Ranch
*Clerk Nominees Recognized
Sponsored by iDocket
 
Monday, June 7
7:30-8:30 a.m. Coffee With Vendors
8 a.m.-5 p.m. Registration and Information Desk Open
8:30-9:15 a.m. Welcome

National Anthem

Presentation of Colors

Pledge of Allegiance

Recognition of Dignitaries
9:15-10 a.m. Introduction of Retired Clerks, Regional Directors, Past Presidents, Retirees, Sponsors
10-10:30 a.m. Refreshment Break With Vendors
10:30 a.m.-noon Business Session
Noon-1:30 p.m. Lunch on Your Own
1:30-3 p.m. Keynote: Courthouse Security-Active Shooter
Mr. Aristides "Harry" Jimenez, Security Consultant, HJ Solutions
3-3:30 p.m. Refreshment Break With Vendors
3:30-5 p.m. Keynote: Courthouse Security-Active Shooter
Mr. Aristides "Harry" Jimenez, Security Consultant, HJ Solutions
7-9 p.m. Off-Site Event: Hodgetown Stadium
 
Tuesday, June 8
7:30-8:30 a.m. Coffee With Vendors
8 a.m.-5 p.m. Registration and Information Desk Open
Breakout 1: County Clerks Breakout 2: District Clerks
8:30-10 a.m. Recording and Indexing
Hon. Joyce Hudman, Brazoria County Clerk
8:30-9:15 a.m. Delayed Birth Records
Hon. Anthony Monico Tom Green County District Clerk

9:15-10 a.m. Jane's Dues Process
Mr. Blake Rocap, Legal Director, Jane’s Due Process
  9:15-10 a.m. Jane's Dues Process
10-10:30 a.m. Refreshment Break With Vendors 10-10:30 a.m. Virtual Juries
10:30-noon DBA's /UCC/Commissioners Court-Standing Up for Yourself
Hon. Nancy Rister, Williamson County Clerk
10:30-11 a.m. Refreshment Break With Vendors
11 a.m.-noon DBAs/Marriage Licenses 11 a.m.-noon Writs
Hon. Clarissa Webster, Ector County District Clerk
Hon. Anthony Monico, Tom Green County District Clerk
Noon-1:30 p.m. Lunch on your own
General Session
1:30-2:30 p.m. Preservation & Restoration (Grant)
Judge Mark Davidson, Texas Bar Historical Foundation
2:30-3 p.m. Refreshment Break With Vendors
3-4 p.m. Ector County: Digitization Project
Hon. Clarissa Webster, Ector County District Clerk
Hon. Jennifer Martin, Ector County Clerk
6-8 p.m. Dinner
8:30 p.m. Musical Show
Off-Site Event: Texas Outdoor Musical in Palo Duro Canyon State Park
Sponsored by Data Preservation Solutions
 
Wednesday, June 9
7:30-8:30 a.m. Coffee With Vendors
8 a.m.-noon Registration and Information Desk Open
8:30-10:15 a.m. Legislative Discussion
Mr. Cary Roberts, Partner, Casteel & Roberts
Hon. Heather H. Hawthorne, Chambers County Clerk
Hon. Patti L. Henry, Chambers County District Clerk
Hon. Joyce Hudman, Brazoria County Clerk
Ms. Nanette Forbes, Legislative Liaison, Texas Association of Counties
10:15-10:45 a.m. Refreshment Break With Vendors
10:45-11:45 a.m. Administrative Plan in Case of Emergency
Hon. Velva Price, Travis County District Clerk
Hon. Julie Smith, Potter County Clerk
Hon. Dwight Sullivan, Galveston County Clerk
11:45 a.m.-12:30 p.m. Roundtable Discussions: County Clerks
Hon. Kari French, Walker County Clerk
Hon. Karen McQueen, Brazos County Clerk
Hon. J.C. Perez, III, Jim Wells County Clerk
Roundtable Discussions: District Clerks
Hon. Melisa Miller, Montgomery County
Hon. Anthony Monico, Tom Green County
Hon. Velva Price, Travis County
Roundtable Discussions: Combo Clerks
Hon. Melissa Mead, Hartley County Combo Clerk
Hon. Mary Ann Gonzalez, Schleicher County Combo Clerk
Hon. Celeste Bichsel, Carson County Combo Clerk
12:30-6:30 p.m.     Lunch and afternoon on your own
6:30-11 p.m.  BANQUET

OFFICERS SWEARING-IN

CLERKS OF THE YEAR

Denim and Diamonds

Sponsored by Kofile Technologies, Inc. 
 
Thursday, June 10
8-11 a.m. Information Desk Open
8:30-9:15 a.m. Public Records Posting Requirements: Physical & Virtual
Hon. Heather Hawthorne, Chambers County Clerk
Hon. Sharena Gilliland, Parker County District Clerk
Mr. Paul Miles, Associate General Counsel, Texas Association of Counties
Hon. Beth Rothermel, Washington County Clerk
9:15-10 a.m. Open Records and Redactions
Hon. Laura Hinojosa, Hidalgo County District Clerk
Hon. Sasha Kelton, Clay County Clerk
Hon. Tammy Kneuper, Bandera County District Clerk
10-10:45 a.m. Exhibits
Hon. Barbara Sucsy, Lubbock County District Clerk
Hon. Kelly Pinion, Lubbock County Clerk
10:45-11 a.m. Drawing of Prizes (Badge Winners)

Closing Remarks

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Continuing Education Type Hours
County, District and Combination Clerks Pending

Conference registration is transferable to another person within your organization without an additional charge. Cancellation refund requests received in writing (email and fax acceptable) by Monday, May 10, will be granted, minus a $10 administration fee. We are unable to honor refund requests received after May 10. 

Please contact Sam Burke for cancellations at samb@county.org or by fax at (512) 477-1324.

Please contact Sarah Lazarowitz, events director with County Progress, for questions about exhibitor or sponsorship opportunities, at (325) 673-4822, ext. 2121.

You can also visit the County Progress CDCAT conference page for exhibitor registration details.

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