Fifth Annual County and District Clerks’ Association of Texas Fall Conference

Scavenger Hunt Challenge
Hon. Patti L. Henry, Chambers County District Clerk

Get ready to go on an adventure where attendees will collaborate with colleagues from across the state and different regions to work on a joined mission. May the best team win!

Volunteerism
Hon. B. Glen Whitley, Tarrant County Judge

Volunteerism lets people and communities participate in their own growth. Through volunteering, citizens build their resilience, enhance their knowledge base and gain a sense of responsibility for their own community. In this session, Judge Whitley will share how volunteering has influenced his life.

What CDCAT Does for You!
Hon. Patti L. Henry, Chambers County District Clerk
Hon. Julie Smith, Potter County Clerk
Hon. Velva L. Price, Travis County District Clerk
Hon. Clarissa Webster, Ector County District Clerk

Hear from panelists to learn all about what CDCAT does for its members, including key information about the CDCAT website, CE Tracker, and Mobilize.

What You Can Do for CDCAT
Panel

CDCAT committee chairs will share the opportunities available for you to get involved and be an engaged member of our association.

What to Expect in the 88^th Legislative Session
Mr. Cary Roberts, Principal, Vigil LLC
Hon. Sharena Gilliland, Parker County District Clerk

Much is happening behind the scenes to prepare for the upcoming legislative session next year. This presentation will supply you with a report on the CDCAT legislative survey and anticipated legislative priorities.

Tailgate BINGO Night and Scholarship Fundraiser
Texas A&M Hotel & Conference Center, Century Ballroom
Sponsored by Kofile

What do you do when you are in a college town for a conference during football season? You tailgate like there’s no tomorrow! Show us your team spirit by wearing your favorite sports team shirt and get ready for a fun-filled bingo night where you can win cool prizes. Your attendance also helps raise funds for the CDCAT scholarship program.

Destruction of Exhibits
Ms. Amy Manor, Criminal Division Director, Travis County
Ms. Diane Woods, Exhibit Management Clerk, Fort Bend County District Clerk's Office

Attendees at this session will learn the process of the destruction of felony criminal court exhibits and will receive a brief overview of logging and storage of exhibits. This session will be especially helpful to deputy clerks who are tasked with the destruction of old exhibits. The presentation will discuss forms and software used, identification of exhibits that are eligible for destruction, notification to the parties that the exhibits are eligible for destruction, and the return or destruction of the exhibits.

Senate Bill 6 Update
Ms. Sheri Woodfin, Court Consultant, Office of Court Administration

The Second Called Session of the 87th Legislature (2021) enacted Senate Bill 6 related to procedures for setting the amount of bail, the release of certain defendants on a monetary or personal bond, the duties of certain officers taking bail bonds and of magistrates in criminal cases, and to the reporting of information pertaining to bail bonds. The bill requires the Office of Court Administration (OCA) to implement a standardized public safety report system for statewide use. The bill also requires OCA to provide access, at no cost, to the system to the appropriate officials in each county and each municipality who perform magistrations. The bill also requires magistrates who set bail to consider the public safety report for a defendant charged with a Class B misdemeanor or higher category of offense. The project consists of developing the statewide Public Safety Report System (PSRS) that meets the requirements of Senate Bill 6, including reporting requirements; implementing the PSRS in all local magistrate offices throughout the state; and training all statewide users in the use of the PSRS. OCA contracted with AutoMon to develop the PSRS, which launched on April 1, 2022.

Jury Trials-Virtual and In-person
Hon. Karin Crump, Judge, 250^th District Court
Ms. Danikae Doetsch, Division Director, Travis County
Ms. Jessica Cortez, Travis County

This is a brief overview of the collaborated processes regarding remote jury trials in Travis County.

Probate
Ms. Stephanie Moreno, Judicial Education Program Manager, Texas Association of Counties

This session will provide a general overview of probate proceedings in county court, when a transfer to district court is required, and timelines required under the Estates Code.

3-4 p.m. Family vs. SAPCR: What Is the Difference?
Hon. Sharena Gilliland, Parker County District Clerk

An overview of the differences in SAPCR cases compared to other family cases, and how clerks should file each.

3:30-4:30 p.m. Guardianship
Ms. Stephanie Moreno, Judicial Education Program Manager, Texas Association of Counties

This presentation will provide a general overview of a guardianship proceeding, the timelines that are required under the Estates Code, and guardianship resources provided by the Office of Court Administration.

District Clerk Roundtable
Room: Century Ballroom I-II

County Clerk Roundtable
Room: Century Ballroom III-IV

Combo Clerk Roundtable
Room: Ross (2^nd Floor)

The Future of Hybrid Workforce
Ms. Lorie Floyd,  PHR, Human Resources Consultant, Texas Association of Counties

As we adjust to new ways after the pandemic, we should consider a hybrid workforce and what that means. Some employees want to work remotely, but we still have a responsibility to our taxpayers. Maybe your office is not big enough or your county does not have the means to allow remote work. During this session, we will talk about managing a hybrid workforce, the requirements for remote working, and how to manage employees when remote work is not available.

eFile Analytics
Ms. Ellen Reed, Product Manager, Tyler Technologies

Texas eFile Analytics is a data analytics application based on tracking electronic filings and document processing. It is currently available to court administrators and clerks in Texas state courts. Ellen Reed, the product manager who worked with the Office of Court Administration to develop eFile Analytics, will explain the data sources and functionality of eFile Analytics, detail enhancement requests received and the timeline for development. She will also request audience feedback to learn more from the court community about their needs related to data and analytics.

11-11:30 a.m.

How Do I Request ARPA Funds for Records Preservation?
Ms. Samantha Humphrey, Director of Economic Development and Grant Management, Chambers County

Did you know ARPA funds are available to use as clerks’ preservation money? Many clerks don’t know how or what to ask for concerning ARPA funds. Join in on this conversation with a grant writer who admits grant-writing can be tedious, but it could be well worth it to secure ARPA funds.

11:45 a.m.

Announce Winners of Contest