2022 County and District Clerks' Association of Texas Winter Conference

January 24 - 27, 2022

Embassy Suites by Hilton Denton Convention Center
3100 Town Center Trail
Denton, TX 76201

For more information contact Luz Hinojosa or Sam Burke​ at (800) 456-5974.

Join the County and District Clerks' Association of Texas at its 2022 Winter Conference, scheduled for Jan. 24-27 at the Embassy Suites by Hilton Denton Convention Center in Denton.

County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual CE requirements. An integral part of this meeting will be the opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county. Conference sessions and speakers will offer comprehensive information on popular topics, upcoming changes that affect you directly, and areas of high interest in the clerk profession.

This year's conference theme is an extension of the CDCAT fall conference: CDCAT, A Community in Service. Living through the challenges that result from the current pandemic has not been easy, but we must focus on things we can control, and being a servant leader is a choice we all have. Keynote speaker and leadership expert Jim Bearden will address how we can use our leadership skills to build a community in service.

Don't miss this opportunity to learn from exceptional speakers and explore Denton!

Registration Fees
Full conference registration includes all education sessions, meals and breaks.

  Early Registration
by Jan. 2
after Jan. 2
Clerk/Deputy Registration $200 $225
Retired Clerk Package $100  
Corporate Attendee $500  
On-Site Registration $200  
One-Day Registration $100  

Payment Information
Please make checks payable to the Texas Association of Counties.

Mail checks to:
CDCAT Annual Fall Conference
c/o Texas Association of Counties
P.O. Box 2711
San Antonio, TX 78299

Association Officers 
Hon. Lisa Johnson, President
Combination Clerk - Hemphill County

Hon. Patti L. Henry, Vice President
District Clerk - Chambers County

Hon. Julie Smith, Secretary
County Clerk - Potter County

Hon. Velva L. Price, Secretary
District Clerk - Travis County

Hon. Stacey Kemp, Immediate Past President
County Clerk - Collin County

The host hotel is the Embassy Suites by Hilton Denton Convention Center. You must register for the conference to obtain hotel reservation information.

Embassy Suites by Hilton Denton Convention Center (HOTEL FULL)
3100 Town Center Trl.
Denton, TX
Room Rate: King/queen $149 per night plus tax

Overflow Hotels
*We currently don’t have a block set up with a fixed rate for the hotels below.  Please know that rates may change.

Fairfield Inn & Suites by Marriott Denton
2900 W University Dr
Denton, TX 76201
(940) 384-1700

Holiday Inn Express
4485 NORTH I-35

La Quinta Inn & Suites by Wyndham Denton - University Drive
4465 North I 35
Denton, Texas 76207

Courtyard Marriott Denton
2800 Colorado Blvd
Denton, Texas 76210

If you need special accommodations, please contact Luz Hinojosa at (800) 456-5974.

Please note: As in years past, CDCAT anticipates that the room block will fill quickly. In the event the block becomes full, a waitlist will be kept on a first-come, first-served basis. To be placed on the waitlist, contact Sam Burke at samb@county.org or (800) 456-5974. You will be contacted when a room becomes available.

Host Hotel Room Cancellations
If you need to cancel a room reservation, please do not cancel directly with the hotel. Contact Sam Burke at (800) 456-5974 to cancel your host hotel reservation. This will help move fellow attendees off the waitlist. We kindly request that you not post your reservation on the CDCAT listserv, because this action hinders waitlist management.

Parking at Host Hotel
Complimentary self-parking.

Wednesday, Jan. 26
6:30-10 p.m. Banquet
Monday, Jan. 24
10 a.m.-5 p.m. Registration and Information Desk Open
1:30-2:30 p.m.
2:30-3:30 p.m. (repeat session)
Clerk User Group Meeting – Clerk Networking by Case Management System (CMS)
Attendees will divide into groups based on their individual CMS interests. Join your fellow clerks for an interactive discussion of topics specific to each CMS system. A panel of seasoned clerks who use each CMS system will share their knowledge and experiences, and they will answer questions.
1:30-4:45 p.m.

Clerk 101/102: Orientation and Training
Attendees will hear from subject matter experts in human resources, media and public relations, and ethics.

1:30-2:15 p.m. Alpha Soup A-Z
Ms. Sheri Woodfin, Court Consultant, Office of Court Administration
2:15-3 p.m. Human Resources (HR)
Ms. Cheraun Blankenship, Human Resources Consultant, Texas Association of Counties
3:15-4 p.m. Media and Public Relations
Mr. Cary Roberts, Media Relations Officer, Casteel & Roberts
4-4:45 p.m. Ethics
Mr. Paul Miles, Associate General Counsel, Texas Association of Counties

3:30-3:45 p.m. Refreshment Break
3:45-4:45 p.m.

Mentorship Program Overview
Hon. Laura Hinojosa, Hidalgo County Clerk
Hon. Clarissa Webster, Ector County Clerk

This session will include a brief overview of the new mentor program designed for new clerks by experienced clerks.

Tuesday, Jan. 25
7:30-8 a.m. Exhibit Hall Open, coffee served
8 a.m.-5 p.m. Registration and Information Desk Open
8 a.m.-5 p.m. Silent Auction
8-8:15 a.m. Welcome and Opening General Session
Presentation of Colors
National Anthem
Pledge of Allegiance/Texas Pledge
8:15-8:45 a.m.

Senate 6-Bail Bond Reform
Ms. Sheri Woodfin, Court Consultant, Office of Court Administration

Attend the session to learn about the who, what, where and when of Senate Bill 6.

8:45-9:30 a.m.

Intro to the CDCAT
Hon. Lisa Johnson, Hemphill County Combination Clerk
Hon. Velva L. Price, Travis County District Clerk
Hon. Clarissa Webster, Ector County District Clerk

The purpose of the CDCAT is to promote professional standards, to provide a means for the education of its members regarding the statutory and constitutional duties of the offices of the county clerk and the district clerk, and to participate in the legislative, judicial and executive processes of state government beneficial in the performance of the members' duties. This session will provide an overview of the association’s work and services for members.

9:30-10 a.m. Refreshment Break With Vendors
Sponsored by Kofile Technologies, Inc.
10-11 a.m. Making the Laws and How They Impact the County
Mr. Cary Roberts, Media Relations Officer, Casteel & Roberts
11 a.m.-12:30 p.m.

Human Resources: FMLA
Ms. Lorie Floyd, PHR, Human Resources Consultant, Texas Association of Counties

Understanding all facets of the Family Medical Leave Act and learning how to comply with this complex federal law are crucial. In this session, attendees will learn the basics and navigate the details of administering family medical leave. We will examine unique situations in various scenarios and discuss compliance tips to help you understand how to fully comply with the act.

12:30-2 p.m. Lunch on Your Own
2-3:30 p.m.

Keynote: Leadership for Building a Community in Service
Mr. Jim Bearden, Bearden Resource Group

There are groups, and there are communities. There are organizations that claim to be committed to providing service, and there are organizations that actually do so. Transforming groups into communities and closing the gaps between things that sound good ("service") and things that get done (providing service) are processes, not events. Like most processes, those transformations won't just happen. Facilitation is absolutely essential. According to Jim Bearden, facilitating the processes for building communities in service is a key role for people in leadership positions; people like you.

3:30-4 p.m. Refreshment Break With Vendors
4-5:30 p.m.

Ms. Lisa Robles, Judicial Records Analyst, Office of Court Administration (OCA)

This reporting session is an overview of all reporting requirements that clerks must perform. By the end of the session, clerks will be able to locate reporting resources on the Texas Judiciary website. The OCA’s Monthly Court Activity Report and Appointment and Fees Report will be covered in detail.

Wednesday, Jan. 26
8-8:30 a.m. Exhibit Hall Open, coffee served
  General Session
8:30-10 a.m.

Mr. Casey Kennedy, Director of Information Services, Office of Court Administration
Mr. Dennis Van Metre, Chief Information Officer, Vinson & Elkins LLP

Cybersecurity has become a cat-and-mouse game. As it improves, the bad actors find new and inventive ways to compromise our systems. While in most cases the computer systems and network are run by the county, there are things you can do to promote "cyber hygiene" both professionally and personally. This session will review some of the current cyberthreats, things you can do to prevent incidents and things you can to do prepare for an incident.

10-10:30 a.m. Refreshment Break With Vendors
Sponsored by Kofile Technologies, Inc.
10:30 a.m.-noon


Criminal Justice Information Services (CJIS)
Mr. Craig Lopez, CJIS Auditor III, Texas Department of Public Safety

The presentation will include a CJIS overview, CJIS site, reporting tips, and CJIS conference information.

Noon-1:30 p.m. Lunch on Your Own
1:30-2:30 p.m.

Fee Changes Q&A
Hon. Patti L. Henry, Chambers County District Clerk
Hon. Joyce G. Hudman, Brazoria County Clerk

The presenters will discuss in detail Senate Bill 41 — the civil consolidation bill — and corrections for SB 346, the criminal consolidation bill passed during the 86th legislative session. They will open up the session for discussion.

2:30-3 p.m. Refreshment Break With Vendors (Silent Auction ends)
Sponsored by US Imaging
3-4 p.m. Legal Information vs. Legal Advice
Hon. Sharena Gilliland, Parker County District Clerk
4-5 p.m.

eFile TX
Mr. Casey Kennedy, Director of Information Services, Office of Court Administration

As eFile 1.0 wraps up and eFile 2.0 starts, the electronic filing system will be changing up several features. In this session, we'll talk about the changes afoot in the eFile systems along with the timing of those changes.

6-10 p.m. Banquet Dinner and Casino Night
Entertainment sponsored by Local Government Solutions
Photo booth sponsored by Kofile Technologies, Inc.
Thursday, Jan. 27
8-8:30 a.m. Coffee Break in Foyer
Sponsored by Kofile Technologies, Inc.
8-11 a.m. Information Desk Open
8:30-9:15 a.m.

What I Wish I Knew About Commissioners Court When I Was A Clerk

With more and more clerks transitioning into the role of county judge, this session focuses on the experiences of several panelists who have successfully made the shift. These former clerks will share their insights and the lessons they have learned in their journeys of transition.

9:15-10 a.m.

Campaigning Do's and Don'ts
Ms. Anne Peters, Executive Director, Texas Ethics Commission

This presentation will focus on what you should and should not be doing while campaigning, and it will cover issues that the Ethics Commission staff frequently sees.

10-10:15 a.m. Refreshment Break
10:15-11:15 a.m. Roundtable Discussions
District Clerk Roundtable
County Clerk Roundtable
Combination Clerk Roundtable

*Agenda subject to change

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Continuing Education Type Hours
County, District and Combination Clerks Pending

Conference registration is transferable to another person within your organization without additional charge. Cancellation refund requests received in writing (email and fax acceptable) by Sunday, Jan. 2, will be granted, minus a $10 administration fee. We are unable to honor refund requests received after Jan. 2.

Please contact Sam Burke for cancellations at samb@county.org or by fax at (512) 477-1324. 

Please contact Sarah Lazarowitz, events director with County Progress, for questions about exhibitor or sponsorship opportunities, at (325) 673-4822, ext. 2121.

You can also visit the County Progress CDCAT conference page for exhibitor registration details.

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