2022 New Treasurers' Seminar

November 30 - December 2, 2022

Embassy Suites by Hilton Denton Convention Center
3100 Town Center Trail
Denton, TX 76201

Newly elected county treasurers from around the state gather for this all-important conference. The New Treasurers' Seminar will cover the basic core duties of the office of county treasurer, examining responsibilities such as depository contracts and public fund investments. Sessions will also delve into human resource issues and the resource materials available to treasurers taking office for the first time.

This seminar is required by Local Government Code, Sec. 83.003. The newly appointed/elected county treasurer is required to stay through the duration of seminar to complete the statutory education requirement.

For more information, contact Amy Lawson or Nino Miranda at (800) 456-5974.

This seminar is required by Local Government Code, Sec. 83.003. The newly appointed/elected county treasurer is required to stay through the duration of seminar to complete the statutory education requirement.

Sec. 83.003.  CONTINUING EDUCATION.  (a)  A county treasurer must successfully complete an introductory course of instruction in the performance of the duties of county treasurer:
       (1)  within one year after the date on which the person is first elected if elected to a full term; or 
       (2)  at the earliest available date after appointment or election, as applicable, if appointed by the commissioners court or elected to an unexpired term of county treasurer.
(b)  After completion of the first year in office, a county treasurer must successfully complete in each 12-month period at least 20 hours of continuing education in the performance of the duties of county treasurer.

Overview

Join recently elected or appointed treasurers from around the state at the 2022 New Treasurers' Seminar in Denton during Nov. 30-Dec. 2. The one-of-a-kind conference offers new treasurers the opportunity to learn vital information about their duties and responsibilities so they can best serve the residents of their county.

The 2½-day conference is planned, in large part, by experienced county treasurers, who also serve as presenters at many of the sessions and are available to talk informally with attendees. Sessions focus on the core duties of the county treasurer, including such responsibilities as depository contracts and public fund investments, and on human resource issues.

Learning Outcomes

By the end of this conference, you can expect to:

  • Better understand the duties of the county treasurer and the role you play in county government.
  • Be familiar with the online Texas County Treasurers' Resource Guide.
  • Know the proper record-keeping for the Fair Labor Standards Act (FLSA).
  • Identify the laws of the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act Amendments Act (ADAAA) and workers' compensation.
  • Have an in-depth understanding of depository contracts.

Registration Fees

Conference Registration Fees Early Fee After Nov. 14
County Official or Employee $200 $225

Payment

Make checks payable to Texas Association of Counties

Mail to:
Texas Association of Counties
C/O Education Dept.
P.O. Box 2711
San Antonio, TX 78299

Special Services

To ensure that our conference is ADA-accessible, please contact Amy Lawson or Nino Miranda at (800) 456-5974 if you need assistance.

Hotel Accommodations

Embassy Suites by Hilton Denton Convention Center
3100 Town Center Trl.
Denton, TX 76201
(940) 243-3799
Book online

The host hotel is the Embassy Suites. Call (940) 243-3799 for room reservations or book online. Ask for the "County Treasurers’ Association" room block to receive the conference rate.

The conference rate is $129 per night, single/double, plus taxes. Hotel reservations must be secured by Nov. 14. After Nov. 14, all rooms are subject to availability and a price increase.

The room rate includes a full cooked-to-order breakfast and a nightly manager's reception.

Check-in: 3 p.m.
Checkout: 11 a.m.

Wednesday, Nov. 30
8 a.m.-5 p.m. Registration and Information Desk (Foyer)
GENERAL SESSION – Palomino/Arabian
MODERATOR: Hon. Jennifer Henderson, Schleicher County Treasurer and Chair of the New Treasurers'
Orientation Committee
10-10:30 a.m. Understanding the County Treasurers' Association of Texas
Learn about CTAT, its history and what the association offers you. Discuss the roles of the executive officers and the responsibilities of each region.
10:30 am.-noon Federal and State Employment LawsThis class goes over the most important federal and state employment laws that supervisors need to be aware of when dealing with employees. This session describes each law and discusses the retaliation and discrimination aspects of each. The ADAAA (Americans with Disabilities Act Amendments Act) will be discussed with respect to new requirements for supervisors to engage in the interactive process and offer additional leave beyond that required under the FMLA (Family and Medical Leave Act). Knowing the laws helps supervisors interact with employees in ways that reduce their liability.
Noon-1:30 p.m. Lunch (on your own)
1:30-2:30 p.m.

Payroll Basics
This session will focus on a high level overview of FLSA timekeeping, record-keeping basics, payroll deductions and how to acquire commissioners court approval.

Hon. Cindy Yeatts Brown, Denton County Treasurer

2:30-3:15 p.m. Reports
When it comes to administering payroll, numerous reports and forms need to be completed. We will focus on those that could result in fines or penalties if not completed or filed on time.
3:15-3:35 p.m. Break
3:35-5 p.m. Accounts Receivable, Accounts Payable and Bank Reconciliations
Making financials flow in a county government environment.
5-6 p.m. Welcome Reception
Network with new and experienced treasurers.
Thursday, Dec. 1
8 a.m.-4 p.m. Registration and Information Desk (Foyer)
GENERAL SESSION – Palomino/Arabian
MODERATOR: Hon. Jennifer Henderson, Schleicher County Treasurer and Chair of the New Treasurers' Orientation Committee
8:30-9:30 a.m. State Court Fees and Intro to WebFiling Your State ReturnsThis session will review the most common errors that occur in assessing or reporting state court costs and fees. The presenters will show how to access and sign in to the comptroller’s WebFile tax filing program, as well as how to enter your state returns and choose from the payment options. A hands-on walk-through of the process will help answer many of your questions.
9:30-11 a.m. Depository Contracts, Collateralization and Safekeeping ServicesThis presentation will address the facts that govern and potentially affect the establishment of bank depository relationships; the solicitation process and contractual requirements; and the relationships for primary bank depository services and financial institution deposits. Learn how to improve the process and outcome. This session is also designed to review collateralization rules and regulations. We will also outline collateral documentation requirements, consider collateral management issues and highlight investment security transaction settlement procedures.
11-11:10 a.m. Break
11:10 a.m.-12:10 p.m. Financial Reports Required by StatuteThis session will explore the financial reports due to the commissioners court. Who is responsible? What is required? Whew, I’m not the only one!
12:10-1:30 p.m. Lunch (on your own)
1:30-2:30 p.m. Financial Reports Required by Statute (continued)
This session continues to explore the financial reports due to the commissioners court.
2:30-3:15 p.m. Resources for Treasurers
This session will discuss high-level review of the statutes that touch the county treasurer’s office. We will review tools that will assist you in finding answers for statutes (laws) and attorney general opinions and provide a “statute cheat sheet.” Also, get to know the CTAT Resource Guide, which provides county treasurers with a convenient outline of the constitutional duties, responsibilities and liabilities of this elective office.
3:15-4 p.m. Informal Peer-to-Peer Roundtable Discussion
Gain insights from your colleagues during this interactive session. Discuss the topics presented during the day.
Friday, Dec. 2
8 a.m.-noon Registration and Information Desk (Foyer)
GENERAL SESSION – Palomino/Arabian
MODERATOR: Hon. Jennifer Henderson, Schleicher County Treasurer and Chair of the New Treasurers' Orientation Committee
8:30-9 a.m. Public Funds Investment Act: Compliance and Reporting
Hear an analysis of the county investment practices that are dictated by the law governing investment of public funds in Texas. Attendees will sharpen their knowledge of the reporting requirements of the Public Funds Investment Act and will review effective report elements.
9-10:30 a.m. Introduction to the Texas Association of Counties and Its Many Services
Hear a brief overview of the history and structure of TAC. Discuss the various services offered at TAC and how to find your consultant. Learn tips for working with your local legislators and advocating on behalf of your county.
10:30 a.m. Closing Remarks

*Agenda subject to change

Continuing Education

This conference is an introductory course on the performance of the duties of county treasurer, and successful completion is required by Texas Local Government Code Section 83.003.

Cancellation Policy

All registration refund requests must be received in writing before Nov. 14 to qualify for a full refund, less a $50 administrative fee. No refund requests will be honored after Nov. 14. Please send an email to Nino Miranda of notice of your cancellation.


 

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