2023 County and District Clerks' Association of Texas Winter Conference

January 23 - 26, 2023

Kalahari Resorts & Conventions
3001 Kalahari Dr.
Round Rock, TX 78665

Registration will open on Tuesday, Oct. 25 at 8 a.m.

For more information contact Luz Hinojosa or Sam Burke​ at (800) 456-5974.

Join the County and District Clerks' Association of Texas at its 2023 Winter Conference, scheduled for Jan. 23-26 at the Kalahari Resorts & Conventions in Round Rock.

County clerks, district clerks and combination clerks can earn continuing education credits to help fulfill their annual CE requirements. An integral part of this meeting will be the opportunity to network with your fellow clerks and exchange ideas that are helpful to you and your county. Conference sessions and speakers will offer comprehensive information on popular topics, upcoming changes that affect you directly and areas of high interest in the clerk profession.

This year's conference theme is an extension of the CDCAT Fall Conference: Unlocking Your Potential — Within the Association, Your County and Yourself. The focus will be unlocking your potential within your county, and sessions will provide skills to help attendees thrive in their counties. Keynote speaker Giani Cano will share techniques to improve our decision-making. Other sessions will emphasize the key to collaborating with other elected and appointed officials within the county.

Don't miss this opportunity to learn from exceptional speakers and enjoy the largest indoor waterpark in the nation!

Registration Fees
Full conference registration includes all education sessions, meals and breaks.

REGISTRATION FEES
DESCRIPTION Early Registration
by Jan. 3
Registration
After Jan. 3
Clerk/Deputy Registration $200 $225
Retired Clerk Package $100  
Corporate Attendee $500  
On-Site Registration $225  
One-Day Registration $100  

Payment Information
Please make checks payable to the Texas Association of Counties.

Mail checks to:
CDCAT Annual Winter Conference
c/o Texas Association of Counties
P.O. Box 2711
San Antonio, TX 78299

Association Officers
Hon. Patti L. Henry, President
District Clerk – Chambers County

Hon. Julie Smith, Vice President
County Clerk – Potter County

Hon. John F. Warren, Treasurer
District Clerk – Travis County

Hon. Sandra Roblez, Secretary
District Clerk – Yoakum County

Hon. Stacey Kemp, Immediate Past President
County Clerk – Collin County

The host hotel is the Kalahari Resorts & Conventions. You must register for the conference to obtain hotel reservation information.

Kalahari Resorts & Conventions
3001 Kalahari Dr.
Round Rock, TX 78665
Room Rate: Single/double/triple/quad $149 per night plus tax

EXTENDED ROOM RATE: $189 per night plus tax (waived resort fee). Click link to make reservations: https://book.passkey.com/e/50373022

Deposit Required
One night deposit required (plus tax) at the time the reservation is made.

Parking at Host Hotel
Self-parking is complimentary.

How to Avoid Paying the Cancellation Fee
To cancel a hotel room and avoid paying a $25 cancellation fee, please email Sam Burke. We will release your room to someone on the waitlist. (See hotel cancellation policy below.)

HOTEL CANCELLATION POLICY
Reservations canceled 72 hours or more prior to the date of arrival receive a refund of the deposit, minus a $25 cancellation fee. Reservations canceled within 72 hours of the date of arrival forfeit the entire deposit of the first night's room and tax.

Questions About Reservations
For any questions regarding individual reservations, please call Kalahari Reservations Department at (877) 525-2427.

Overflow Hotels

La Quinta Round Rock East (1.2 miles from host hotel; 3-minute drive)
3900 E. Palm Valley Blvd.
Round Rock, TX 78665
Reservations: (737) 300-6008
Complimentary self-parking at host hotel.
La Quinta Round Rock East
Room Rate: $109 + tax per night.

You can call the hotel directly at 737-346-6652 to secure a reservation.
Mention you are with the County and District Clerks' Association.

Embassy Suites by Hilton Round Rock (8 miles from host hotel) Room block not acquired, rates and availability may change.
270 Bass Pro Drive
Round Rock, Texas, 78665, USA
+1 512-308-3883
https://www.hilton.com/en/hotels/ausnkes-embassy-suites-round-rock/

The Ruby Hotel & Bar (3.4 miles from host hotel) Room block not acquired, rates and availability may change.
400 Fannin Ave
Round Rock, TX 78664
Phone: (512) 600-7997
https://therubyhotel.com/

Special Accommodations

If you need special accommodations, please contact Luz Hinojosa at (800) 456-5974.

Please note: As in years past, CDCAT anticipates that the room block will fill quickly. In the event the block becomes full, a waitlist will be kept on a first-come, first-served basis. To be placed on the waitlist, contact Sam Burke at samb@county.org or (800) 456-5974. You will be contacted when a room becomes available.

Host Hotel Room Cancellations

If you need to cancel a room reservation, please do not cancel directly with the hotel. Contact Sam Burke at (800) 456‑5974 to cancel your host hotel reservation. This will help move fellow attendees off the waitlist and save you the $25 cancellation fee. We kindly request that you not post your reservation on the CDCAT group email list (Mobilize), because that would hinder waitlist management.

Sunday, Jan. 22
6-8 p.m. New Clerk Social
Wednesday, Jan. 25
6:30-10 p.m. Banquet
Monday, Jan. 23
10 a.m.-5 p.m. Registration and Information Desk Open
9 a.m.-2 p.m.

New Clerk Orientation
Hon. Patti L. Henry, Chambers County District Clerk

New clerks will hear from subject matter experts in human resources, media and statute interpretation.

9-10 a.m. HR – How Not to Get Sued/Hiring
Ms. Cheraun Blankenship, Human Resources Consultant, Texas Association of Counties
Hon. John Warren, Dallas County Clerk
10-11 a.m. Registry of the Court
Hon. Clarissa Webster, Ector County District Clerk
11-11:15 a.m. Break
11:15 a.m.-noon Media and Public Relations
Mr. Cary Roberts, Principal, Vigil LLC
Noon-1 p.m. Judicial Records
1-2 p.m. Working Lunch: How to Interpret Statutes
Hon. John Warren, Dallas County Clerk
2-5 p.m. Clerk User Group Meeting – Clerk Networking by Case Management System (CMS)
Attendees will divide into groups based on their individual CMS interests. Join your fellow clerks for an interactive discussion of topics specific to each CMS system. A panel of seasoned clerks who use each CMS system will share their knowledge and experiences, and they will answer questions. Each CMS will provide sales and support staff to assist clerks.
5-7 p.m. Committee Meetings
(optional or to be held virtual)
  • Education Committee Meeting
  • Legislative Committee Meeting
  • Bylaws Committee Meeting
  • Banking and Finance Committee Meeting
  • Community Outreach Meeting
Tuesday, Jan. 24
8-8:30 a.m. Exhibit Hall Open
8 a.m.-5 p.m. Registration and Information Desk Open
8 a.m.-5 p.m. Silent Auction and CDCAT Store
8:30-9 a.m. Welcome and Opening General Session
Presentation of Colors
Invocation
National Anthem
Pledge of Allegiance/Texas Pledge
9-10 a.m. Open Records, AG Certification
Office of Attorney General Speaker
10-10:30 a.m. Refreshment Break With Vendors
10:30-11:30 a.m. How to Go Paperless
Hon. John Warren, Dallas County Clerk
11:30 a.m.-12:30 p.m. Ransom Attacks: Unlocking Digital Lockdowns
Hon. Sharena Gilliland, Parker County Clerk
12:30-2 p.m. Lunch on Your Own
12:30-2 p.m. Mentorship Lunch
2-3:30 p.m. Keynote: Improving Decision-Making
Mr. Giani Cano, Motivational Speaker
3:30-4 p.m. Refreshment Break With Vendors
4-5 p.m. Skills With Others
Ms. Charlene Bevill, Associate Professor of Communication and Head of Dept. of Communication, Hardin-Simmons University
Wednesday, Jan. 25
Breakout 1: County Clerks Breakout 2: District Clerks
9-10 a.m. E-Recording 9-10:30 a.m. All Things Family
Hon. Sara Kate Billingsley, 446th District Judge
10-10:30 a.m. Refreshment Break With Vendors 10:30-11 a.m. Refreshment Break With Vendors
10:30 a.m.-noon Recording Vendors 11 a.m.-noon The KEY to Assisting Self-Represented Litigants (Pro Se)
Hon. Sara Kate Billingsley, 446th District Judge
Noon-1:30 p.m. Lunch on Your Own Noon-1:30 p.m. Lunch on Your Own
Noon-1:30 p.m. Elections Lunch Noon-1:30 p.m. Elections Lunch
1:30-2:30 p.m. Commissioners Court 1:30-2:15 p.m. Attorney General Child Support Division Updates
Ms. Teresa Aguirre, Director, Office of the Attorney General
2:30-3:30 p.m. Texas Alcoholic Beverage Commission (TABC)
Ms. Nicolette Ross, Chief of Records, Fort Bend County
2:15-3 p.m. Child Protective Services (CPS)
3:30-4 p.m. Refreshment Break With Vendors 3-3:30 p.m. Refreshment Break With Vendors
4-5 p.m. County Clerks Roundtable 3:30-4:30 p.m. District Clerks Roundtable
    4:30-5:30 p.m. Unusual Encounters in the Courthouse: Twilight Zone
6:30-10 p.m. Banquet Dinner
Thursday, Jan. 26
8:30-9 a.m. Information Desk Open
8:30-9 a.m. Coffee Break
9-10 a.m. County Judges: Communication is KEY
Panel
10-11 a.m. Escheating
11-11:15 a.m. Refreshment Break
11:15 a.m.-12:15 p.m. The KEY to Preparing Your Budget
Mr. Nathan Cradduck, County Auditor, Tom Green County

*Agenda subject to change

Application will be made for continuing education credit for county, district and combination clerks. Please check back here for approval updates.

Continuing Education Type Hours
County, District and Combination Clerks Pending

Conference registration is transferable to another person within your organization without additional charge. Cancellation refund requests received in writing (email and fax acceptable) by Tuesday, Jan. 3, will be granted, minus a $10 administration fee. We are unable to honor refund requests received after Jan. 3.

Please contact Sam Burke for cancellations at samb@county.org or by fax at (512) 477-1324.

Please contact Sarah Lazarowitz, events director with County Progress, for questions about exhibitor or sponsorship opportunities, at (325) 673-4822, ext. 2121.

You can also visit the County Progress CDCAT conference page for exhibitor registration details.

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