FAQs | August 01, 2023
Continuing Education for County Clerks
What is a County Clerk?
The main duties of the county clerk are to serve as clerk of the county court and the county commissioners court, act as recorder of deeds and other instruments, issue marriage licenses and take depositions. The clerk is also responsible for conducting countywide special and general elections and for handling absentee voting.
What Does a County Clerk Do in Texas?
- Serves as clerk and custodian of records for the commissioners court, constitutional county court and statutory county courts.
- Acts as a recorder and custodian of important public records, including all bonds, deeds, birth and death certificates, assumed names and livestock brands, ensuring that records are maintained in a secure, archival manner.
- Issues marriage licenses.
- Serves as chief elections officer in most counties.
For more complete information about the responsibilities of a county clerk and other county officials, see the "Guide to Texas Laws for County Officials."
Please note: Some duties performed by officials may vary within individual counties. In Texas Counties with a population of fewer than 8,000 (unless there has been a special election) the county clerk also serves as the district clerk and assumes all constitutional and statutory duties of both positions.
County Clerk Requirements
County clerks are required to attain 20 hours of continuing education during each calendar year that begins after election or appointment.See the full continuing education requirements and more
County Clerk Qualifications5
The County Clerk must meet the following qualifications at the time of appointment or election:
- U.S. Citizen.
- Resident of Texas for at least 12 consecutive months.
- Resident of the county for at least six consecutive months.
- Registered to vote in the county.
- At least 18 years of age.
- Not have been finally convicted of a felony from which they have not been pardoned or otherwise released from the resulting disabilities.
- Not have been determined by a court with probate jurisdiction to be totally mentally incapacitated or partially mentally incapacitated without the right to vote.
Candidates for this office generally must meet the above qualifications at the time of filing.
For more information, see the Secretary of State Elections Division website.
Legal source: Government Code, Section 51.605
5Vernon’s Ann. Texas Const. Art. 5, §20; V.T.C.A., Election Code §141.001
Texas county clerks are required to attain 20 hours during each calendar year that begins after election or appointment.
Programs that Qualify
Any approved by the Education Committee of the County and District Clerks Association.
Filing for Credit
Certification forms are made available at each approved program. Each clerk is responsible for retaining verification to submit online or to the current CDCAT Vice President. To submit CE hours electronically, clerks must go to www.cdcatexas.com/education/tracker.
Government Code, Section 51.605
Open Government Training Information
Elected and appointed public officials are required by a state law to receive training in Texas open government laws. For more information on this training including free video training courses, check out The Office of the Attorney General website.
County Official Organizations
The Texas Association of Counties serves as the umbrella organization for various independent county official organizations in Texas. These organizations serve as an important resource for county officials for information, networking and advocacy.
The association for this office is the County and District Clerks' Association of Texas.
See our full calendar of upcoming events
Designed and guided by county officials, our professionally planned educational activities also offer great opportunities to network with your peers.
County & District Clerks Association of Texas
Hon. Julie Smith
President, County & District Clerks' Association of Texas
County Clerk, Potter County
PO Box 9638
Amarillo, TX 79105-9638
Hon. John Warren
Vice President, County & District Clerks' Association of Texas
County Clerk, Dallas County
500 Elm St Ste 2100
Dallas, TX 75202
The vice president of the County and District Clerks Association is the contact for clerks hours. This position rotates on a yearly basis at their annual conference.